Schedule, Deadlines & Help

Overview | Deadlines | Conference Events | Common Questions | Contact

Overview

We welcome you to join us this summer in Honolulu, Hawaii, USA for The 4th International Conference on the Humanities, Social Sciences and Sustainability. ICOHS2025 will be held from Thursday through Saturday, August 21-23, 2025.

Set against the backdrop of the picturesque Hawaiian Islands, the ICOHS2025 will convene leading scholars, policymakers, educators, and stakeholders from around the world to deliberate on the challenges and opportunities that lie ahead in the field of education.

Organized by the International Education for Sustainable Development Alliance (INTESDA), ICOHS2025 will be held at the Airport Honolulu Hotel Conference Center. With quick access to downtown Honolulu and Waikiki, as well as excellent conference facilities, friendly staff, classic amenities and a convenient location, the Airport Honolulu Hotel is an excellent venue for ICOHS2025 participants looking to escape the hustle and bustle of city traffic and explore the most popular attractions of Oahu.

Thursday, August 21, 2025	Friday, August 22, 2025	Saturday, August 23, 2025
Check in	Check in	Check in
Welcome Reception	Sessions D-E-F	Sessions G-H
Sessions A-B-C	Round Table Discussions (TBA)
*The ICOHS2025 Schedule will be sent to registered participants in early July 2025.

Important Dates and Deadlines

ICOHS2025	will be held	August 21-22-23, 2025
Early Submission	deadline is	Friday, May 23, 2025
Early Bird Registration	is until	Friday, June 6, 2025
Advanced Registration	is until	Thursday, June 26, 2025
Regular Registration	rate begins on	Friday, June 27, 2025
All Presenters	must register by	Friday, July 18, 2025
ICELL2025 Schedule	will be available	in mid-June 2025
Refund Requests	must be sent by	Monday, June 16, 2025
Virtual Presenters	must be ready by	Friday, August 8, 2025
Papers (optional)	are due by	Friday, August 8, 2025
e-Proceedings	will be sent by	September 15, 2025

Conference Events

Following the commencement and plenary, please join us for a special welcome light reception at the Airport Honolulu Hotel on Thursday, August 21, 2025. This will be open to all registered participants.

Common Questions

Hotel Accommodation [back to top of questions]

Does the registration fee include hotel accommodation?
No. Registration does not include accommodation; however, there are several hotels within walking distance of the Airport Honolulu Hotel or by shuttle from nearby Waikiki. Reservations and other travel arrangements should be made by the participant. The organizers cannot and will not make hotel arrangements for participants.
Are discount rates available at the Airport Honolulu Hotel or other hotels? Due to the August travel season, reduced hotel rates for ICOHS2025 are currently not available; however the Airport Honolulu Hotel is listed among the lowest hotel rates in its area.
How can I find other hotels and room rate information? For rates and reservations, please contact your selected hotel directly or use a travel agent or one of the many online hotel booking websites available. Hotel information, including list of of the 10 closest hotels to the Airport Honolulu Hotel. A list is available on our Venue page.

Illness & Emergencies [back to top of questions]

What if I am suddenly unable to attend after registering?
Contact the Secretariat immediately and we may offer you the option of switching to virtual presentation mode.
If I am unable to present, may my colleague present on my behalf?
Yes. If the colleague has paid the registration fee and is listed on the original submission.
Does ICOHS2025 have a force-majeure policy?
Yes. The organizers of ICOHS2025 cannot and will not be held responsible if ICOHS2025 is postponed or cancelled due to natural disasters (fire, storms, earthquakes, hurricanes, floods), governmental or societal actions (war, invasion, civil unrest, labor strikes), infrastructure failures (transportation, energy), pandemic-related developments, epidemics of diseases whereupon the government initiates an emergency declaration that forces the closure of a building, city, region or country and reduces, limits or orders austere travel restrictions. The latter would include any governmental order prohibiting the conduct of a meeting or restricting the size of a meeting to no greater than a specified number of attendees. Moreover, a failure to meet the minimum number of submissions and registrants required for the event to be viable or any other cause reasonably beyond the parties’ control (collectively referred to as “occurrences”), making the event commercially impracticable, impracticable to perform, illegal, or impossible to fully perform under this Agreement as the Parties originally contracted. In such cases, the affected Party may terminate this Agreement, without liability, upon written notification. In such an event, the organizers will make every effort refund the full amount of the registration fee for participants that have paid the ICOHS2025 registration fee.

Meals & Receptions [back to top of questions]

Will there be a welcome reception?
Yes. Following the commencement and plenary, please join us for a special welcome reception at the Airport Honolulu Hotel on Thursday, August 21, 2025. This will be open to all registered participants.

Presentations & Equipment [back to top of questions]

How much time is given for presentations (oral and poster)?
Oral presenters will have 25 minutes. Poster sessions are 60 minutes (with 15 minutes for set up).
What equipment is provided for oral presentations?
Each room is equipped with a computer, projector, cables, screen and podium. Please note that oral presenters should bring and use their own computers as computers are not provided.
What is the format for Virtual Presentations?
Virtual presenters can give presentations live via Zoom or by sending a prerecorded video. Instructions and links will only be shared with confirmed registrants.
What equipment is provided for poster presentations?
Boards mounted on stands will be provided with tape. Posters should be A0 47 x 33 inches (118cm x 84cm).
Is it possible to specify the day or time to give my presentation? Oral presentations are arranged by theme, so it is not usually possible for participants to request specific days or times. If you need flexibility, please consider giving a poster or virtual presentation.

Registration, Receipts and Certificates [back to top of questions]

Does my registration payment include fees for co-authors also attending?
Co-authors presenting and expecting a certificate must register.
What does the registration fee include?
All events, official program, name badge, welcome reception and access to the proceedings.
Does the registration fee include fees for travel expenses, hotel expenses, or sightseeing?
No. Such expenses are the responsibility of the participant.
What is the refund policy?
Registrants unable to attend may cancel their registration and receive a full refund, less a 20% administration fee, up to the cancellation deadline (June 16, 2025). After the cancellation deadline, INTESDA will not refund the registration fee if the delegate cancels or fails to attend. Please note that refunds may take up to two weeks to process from the date of the request.
How can I receive a receipt for my registration payment?
Registrants will be confirmed via email and receive a hard copy receipt onsite.
Will presenters and audience receive official certification of having attended and/or presented?
Yes. The official receipt that you receive at the event will also certify that you presented and attended.
Are single day or two-day rates available? No. The registration fee allows for participants to attend the event at their leisure.
Is special consideration given to applicants from developing nations? Yes. Applicants must hold citizenship from a country on this World Bank List. Only presenters with an accepted proposal will be eligible to apply. Applicants must register with a valid “.edu” email account issued by an accredited educational institution and this address must include the name of the applicant.
Who is eligible for the student discount rate? Higher education students at all levels are eligible, as well as post-docs who have earned in doctorate within the past three years. All applicants must apply with a valid “(my name) @ (school name) edu” address from an accredited institution. In some cases, applicants may be asked to provide additional information to confirm eligibility.
What are the terms and conditions for the student discount rate? The discount is non-transferable and cannot be combined with any other promotional offers or discounts nor extended to other individuals, organizations, or groups. The discount applies only to the registration fee. INTESDA reserves the right to terminate or modify the student delegate rate offer at any time without prior notice.
May family members and friends attend for free? No. Due to security and health protocols, only registrants may attend. Family an friends are welcome to register as audience.

Scholarships & Funding [back to top of questions]

Do you offer travel funding?
For participants unable to secure the financial means to attend in person due to the cost of air travel and accommodation, we encourage you to consider giving a virtual presentation.
Do you offer group rates?
Yes. For groups of five or more participants, reduced rates are available. Rules and conditions will apply. Contact the Secretariat for details.
Do you offer scholarships for participants from Low Economic Income Countries? Yes. A limited number of scholarships for participants from LEI countries. Eligible candidates must currently reside in an LEI country and must have a proposal that has been accepted for presentation in ICOHS2025. Restrictions will apply. Contact the Secretariat for details.
Can the registration fee be waived or reduced?
A reduced, early bird registration fee is available until Friday, June 6, 2025. For participants facing financial hardship, please consider giving a virtual presentation.

Submissions, Reviews & Proceedings [back to top of questions]

Why must I provide my email address at my university to submit a proposal?
The university registered email address is required for verification and security purposes. Submissions and inquiries sent from Gmail, Yahoo, Hotmail and other private email accounts will not be answered.
How are abstract submissions reviewed?
All submissions are graded using a double blind, peer review process. The abstract is scored using a rubric that assessed areas such as originality, clarity/organization, spelling/grammar and suitability for the event.
When will I be notified if my proposal has been rejected or accepted? Depending on the volume of submissions received, we try to send decisions within two weeks of receiving the submission; however, in some cases, the review may take longer.
Is it required to submit a full paper?
No. If you would like to submit a paper, please review the Submission Guidelines.
May I edit my proposal after submission?
Yes. Edits will be permitted up to 1 month prior to the event.
Will presenters and audience receive official certification of having attended and/or presented?
Yes. The official receipt that you receive at the event will also certify that you presented and attended.
When will the proceedings be available?
Shortly after the event in electronic format. We will send you a link.

Visas & Invitation Letters [back to top of questions]

What visa support is provided by the organizers?
There are two types of invitation letters: a PDF acceptance letter with an invitation to present, which the organizers provide free-of-charge to all accepted proposals; the second type is a formal invitation letter for travel, which will be provided for free on a case-by-case basis to confirmed registrants only. Formal hard copy invitation letters mailed by express mail service are subject to a fee of $100.
What if my visa application is rejected?
All US Embassy decisions are final. No assistance can be offered for rejected applicants.
What are the policies for travel to the U.S.?
The following information is provided in order to make international travel as convenient as possible for non-U.S. attendees. Ordinarily, foreign nationals entering the United States must have valid visas unless they qualify for travel under the Visa Waiver Program. Citizens of the following countries; Andorra, Australia, Austria, Belgium Brunei, Denmark, Finland, France, Germany, Iceland, Ireland, Italy, Japan, Liechtenstein, Luxembourg, Monaco, the Netherlands, New Zealand, Norway, Portugal, San Marino, Singapore, Slovenia, Spain, Sweden, Switzerland, and the United Kingdom may be eligible to travel to the United States visa free under the Visa Waiver Program if they are traveling for business, pleasure or are in transit and they meet all of the following requirements. Citizens of the following countries; the Czech Republic, Estonia, Greece, Hungary, Latvia, Lithuania, Malta, Slovakia, the Republic of Korea, Taiwan*, may be eligible to travel to the United States visa free under the Visa Waiver Program if they are traveling for business, pleasure or are in transit, they are in possession of an electronic passport (e-passport) and they meet all of the following requirements. International travelers who are seeking to travel to the United States under the Visa Waiver Program (VWP) are subject to enhanced security requirements and are required register under the Electronic System for Travel Authorization (ESTA) before boarding an air or sea carrier; those entering by land from Canada or Mexico are not required to register. You can apply for an ESTA on the official ESTA website. If you are a foreign national from a country not covered by the Visa Waiver Program, you will require a Business B-1 visa to participate in our conferences. You can apply for a visa by completing an Online Non-immigrant Visa Application (DS-160) on the U.S. Department of State website. The visa application costs $US160. Further details about applying for a visa are here.

Contact

For all other questions and inquiries, please contact:
USA2025.Secretariat (at) intesda org