Travel Information
Weather | Attire | Venue Access | Transportation | Invitation Letters
Weather
You won’t hear many complaints about the Chicago weather in August. With daytime average highs in the high 70s and mid 80s, sunshine and blue skies await!
Attire
During the event sessions, the expected dress code is business casual. If you will be traveling around the city in the evening, we suggest wearing comfortable shoes and to bring a light jacket and hat.
Venue Access
Transportation to the Rosemont Convention Center
Rosemont, IL is a growing suburb of the Chicago metropolitan area and has a variety of public transportation options to meet the needs of its residents. The village is served by multiple bus lines including Pace Bus routes 224, 225, 226, and 228. Additionally, the Chicago Transit Authority (CTA) operates two rapid transit lines that run through Rosemont: The Red Line and the Blue Line. Both of these lines offer service to numerous CTA stations within Chicago city limits, as well as access to O’Hare International Airport.
Transportation
O’Hare International Airport (ORD)
Chicago O’Hare International Airport (IATA: ORD) is one of the busiest airports in the United States and the world, with several domestic, international and intercontinental flights. During 2022, 69 million passengers passed through it.
It is the main of the three airports in the Chicago metropolitan area. O’Hare serves as a major hub for both United Airlines and American Airlines. It is also a focus city for Frontier Airlines and Spirit Airlines.
O’Hare airport is located in Chicago, Illinois, 14 miles (23 km) northwest of the Loop business district. (SEE MAP).
The airport is open 24 hours a day and has 4 terminals (1, 2, 3 and 5) . LEARN MORE. These are connected by the ATS people mover as well as a free shuttle bus service. These connection services include: all terminals, the economy parking lots (E, G, H); the Multi-Modal Facility, where Lot F and rental cars are housed; and the Metra O’Hare Transfer station. LEARN MORE
Contact information:
Official Website: flychicago.com – Facebook – Twitter – Customer Service: Tel- (800) 832-6352
Domestic Travelers
How to get to and from O’Hare Airport or Midway Airport? The ‘L’ is the easiest way into and around town!
Transit is the easiest way to get to and from Chicago airports; there’s no need to pay for parking or taxis when you ride with CTA.
We provide ‘L’ (train) service directly to and from both O’Hare and Midway airports. Machines at the station issue new Ventra Cards or load fare or passes onto cards.
Paying your fare:
You’ve got three easy options once you get to the station:
- You can buy a Ventra Ticket that’s good on CTA—airport station ticket options include:
- Single-Ride CTA Tickets (includes 2 transfers to bus and/or another train ride within two hours)
- 1-Day CTA Tickets (good for unlimited rides for one person for 24 hours)
- 3-Day CTA Tickets (good for unlimited rides for one person for 72 hours)
- You can buy a Ventra Card with money loaded to cover fare for up to seven people, or any pass you like.
- If you have Apple Pay, Android Pay or Samsung Pay set up or have a contactless bankcard (with the
wave symbol), you can go straight to the gates and touch your card there. See Fare Info for more information on PAYG fares.
All vending machines take cash, coins, credit or debit.
See Fares for detailed fare information. See How-To Guides for detailed information on paying with farecards and riding the train.
Weighing your transportation options:
Here is a quick chart to help you decide how to go:
|
Mode
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Travel cost: O’Hare to downtown
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Travel time: O’Hare to downtown
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Travel cost: Midway to downtown
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Travel time: Midway to downtown
|
|
CTA trains
|
$5 or less*
|
45 min
|
$2.50 or less*
|
25 min
|
|
Taxi
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around $40
|
25-90 min
|
around $25
|
15-40 min
|
|
Shuttle Van Services
|
over $25
|
25-90 min
|
over $15
|
15-40 min
|
| Rideshare (Uber, Lyft, etc.) | around $35-50 (surges to $140 or more) | 25-90 min | around $25-40 (surges to $100 or more) | 15-40 min |
Rental Cars from O’Hare and Midway
Rental car companies are located in the Multi-Modal Facility (MMF). To get to the MMF from the terminals or reverse, passengers should take the Airport Transit System (ATS).
The MMF’s address is: 10255 W. Zemke Blvd., Chicago, IL 60666.
Invitation Letters
- What visa support is provided by the organizers?
There are two types of invitation letters: a PDF acceptance letter with an invitation to present, which the organizers provide free-of-charge to all accepted proposals; the second type is a formal invitation letter for travel, which will be provided for free on a case-by-case basis to confirmed registrants only. Formal hard copy invitation letters mailed by express mail service are subject to a fee of $100. - What if my visa application is rejected?
All decisions by the U.S. Department of State are final. We cannot and will not assist you if your travel application is rejected. - What are the policies for travel to the U.S.?
The following information is provided in order to make international travel as convenient as possible for non-U.S. attendees. Ordinarily, foreign nationals entering the United States must have valid visas unless they qualify for travel under the Visa Waiver Program. Citizens of the following countries; Andorra, Australia, Austria, Belgium Brunei, Denmark, Finland, France, Germany, Iceland, Ireland, Italy, Japan, Liechtenstein, Luxembourg, Monaco, the Netherlands, New Zealand, Norway, Portugal, San Marino, Singapore, Slovenia, Spain, Sweden, Switzerland, and the United Kingdom may be eligible to travel to the United States visa free under the Visa Waiver Program if they are traveling for business, pleasure or are in transit and they meet all of the following requirements. Citizens of the following countries; the Czech Republic, Estonia, Greece, Hungary, Latvia, Lithuania, Malta, Slovakia, the Republic of Korea, Taiwan*, may be eligible to travel to the United States visa free under the Visa Waiver Program if they are traveling for business, pleasure or are in transit, they are in possession of an electronic passport (e-passport) and they meet all of the following requirements. International travelers who are seeking to travel to the United States under the Visa Waiver Program (VWP) are subject to enhanced security requirements and are required register under the Electronic System for Travel Authorization (ESTA) before boarding an air or sea carrier; those entering by land from Canada or Mexico are not required to register. You can apply for an ESTA on the official ESTA website. If you are a foreign national from a country not covered by the Visa Waiver Program, you will require a Business B-1 visa to participate in our conferences. You can apply for a visa by completing an Online Non-immigrant Visa Application (DS-160) on the U.S. Department of State website. The visa application costs $US160. Further details about applying for a visa are here.