Schedule, Deadlines & Help

Overview | Deadlines | Conference Events | Common Questions | Contact

Overview

We welcome you to join us in in Honolulu, Hawaii, USA for the inaugural Hawaii International STEM Education Symposium. HISTEM2026 will be held from Wednesday through Friday, November 25-27, 2026.

This three-day, peer-reviewed, international, micro-symposium on STEM education is being held in Honolulu, Hawaii, USA. We invite in-person oral and poster presenters as well as audience. In addition, online virtual sessions are also available for participants that are unable to travel to Honolulu.

Wednesday, November 25	Thursday, November 26	Friday, November 27
Early check in	Main day check in	Check in
Badges, Program, Receipts	Opening Remarks	Virtual Session A
Networking Reception	Welcome Lunch	Virtual Session B
	Poster & Oral Sessions
*The HISTEM2026 Schedule of Presenters will be released on October 16, 2026

Important Dates and Deadlines

HISTEM2026	will be held	November 25 to 27, 2026
Call for Proposals	deadline is	July 31, 2026
Registration	opens on	July 31, 2026
Super Early Rates	are available until	August 14, 2026
Early Bird Rates	are available until	August 31, 2026
Advance Rates	are available until	October 2, 2026
Event Schedule	will be shared on	October 16, 2026
All Presenters	must register by	October 31, 2026
Virtual (optional)	files are due by	November 13, 2026
Papers (optional)	are due by	January 31, 2027
E-Proceedings	will be sent on	February 15, 2027

Events

HISTEM2026 Reception

HISTEM2026 will hold an informal networking reception on Wednesday, November 25, 2026 from 17:00 in the Shark’s Den Bar & Grill at the Airport Honolulu Hotel with light snacks and a complimentary welcome drink. Due to limited capacity, the Networking Reception is available to the first 20 registrants. Questions? Contact the HISTEM2026 Secretariat

HISTEM2026 Welcome Luncheon

Following the commencement and plenary, please join us for a special welcome light reception at the Airport Honolulu Hotel on Thursday, November 26, 2026. This brunch will feature local Hawaiian delicacies. The luncheon is open to all registered participants. Questions? Contact the HISTEM2026 Secretariat

Common Questions

Hotel Accommodation [back to top of questions]

Are discount rates available at the Airport Honolulu Hotel or other hotels?
The Airport Honolulu Hotel is listed among the lowest hotel rates in its area. A limited number of rooms at this hotel may be available to HISTEM2026 confirmed registrants. Questions? Contact the HISTEM2026 Secretariat
How can I find other hotels and room rate information?
For rates and reservations, please contact your selected hotel directly or use a travel agent or one of the many online hotel booking websites available. Hotel information, including a list of of the 10 closest hotels to the Airport Honolulu Hotel is available on our Venue and Events page.

Illness & Emergencies [back to top of questions]

If I am unable to present, may my colleague present on my behalf?
Yes. If the colleague has paid the registration fee and is listed on the original submission.
What is the force majeure policy for this event?
If the event is postponed or cancelled due to natural disasters (fire, storms, floods), governmental or societal actions (war, invasion, civil unrest, labor strikes), infrastructure failures (transportation, energy) or failure to meet the minimum number of submissions and registrants required for the event to be viable or any other cause reasonably beyond the parties’ control (collectively referred to as “occurrences”), which would be commercially impracticable, impracticable to perform, illegal, or impossible to fully perform under this Agreement as the Parties originally contracted, the affected Party may terminate this Agreement, without liability, upon written notification. In such an case, the organizers will make every effort to refund the full amount of the registration fee for confirmed registrants. Questions? Contact the HISTEM2026 Secretariat

Meals & Receptions [back to top of questions]

Will there be an opportunity to network and meet participants informally?
Yes. HISTEM2026 will hold an informal networking reception on Wednesday, November 25, 2026 from 17:00 in the Shark’s Den Bar & Grill at the Airport Honolulu Hotel and a complimentary welcome drink. Due to limited capacity, the Networking Reception is available to the first 20 registrants.
Will food be provided during sessions? Yes. Following the commencement and plenary, please join us for a special welcome light reception at the Airport Honolulu Hotel on Thursday, November 26, 2026.
What if I arrive early or miss the welcome reception?
The Airport Honolulu Hotel operates a convenience store onsite, where snacks and beverages can be purchased. Also, a Starbucks Coffee Shop, McDonald’s, Dunkin’ Donuts, IHOP, mini-mart, gas station, and other restaurants are located just two minutes on foot from the hotel.

Presentations & Equipment [back to top of questions]

How much time is given for oral and poster presenters?
Orals will have 20 minutes including Q&A. Poster sessions are 45 minutes with 10 minutes for set up.
What equipment is provided for oral presentations?
Each room is equipped with a computer, projector, screen and podium. Please send your presentation file in advance or bring it on a USB stick.
What equipment is provided for poster presentations?
Poster stands will be provided. Posters should be size A0 47 x 33 inches (118cm x 84cm); however, if you need to save space or cost, you may opt for size A1 23.4 x 33.1 inches (59.4cm x 84cm).
What is the format for Virtual Presentations?
Presentations can be given live via Zoom or by sending a prerecorded video. Instructions and links will only be shared with confirmed registrants. Pre-recorded virtual files are due by November 13, 2026.
Is it possible to specify the day or time to give my presentation? Presentations are arranged by theme, so it is not usually possible for participants to request specific days or times. If you need flexibility, please consider giving a virtual presentation.
Is it possible to give more than one presentation? Yes. You may submit a maximum of two abstracts. Presenter registration only covers one presentation. Participants wishing to present a second accepted abstract will be granted a discounted rate. Questions? Contact the HISTEM2026 Secretariat

Registration, Receipts and Certificates [back to top of questions]

Does my registration payment include fees for co-presenters, family members or friends also attending or presenting?
No, Everyone participating in-person or virtually, either as a co-presenter or audience must pay the registration fee.
What does the registration fee include?
Registration includes an invitation to all sessions and the welcome brunch reception, as well as a certificate of participation, and access to the conference proceedings.
Does the registration fee include fees for travel expenses, hotel expenses, and meals?
The welcome reception is free; however, travel, accommodation, other meals and expenses are the responsibility of the participant.
How can I receive a receipt for my registration payment and certificate of participation?
Paid registrants will be confirmed via email with an e-receipt. Onsite participants will also receive a certificate of participation. Virtual presenters will receive an e-certificate.
Who is eligible for the student registration rate?
Full-time, first-time students enrolled in an accredited institution as an undergraduate, masters, doctoral program, as well as post-doctoral students are all eligible. Additional documentation or information to confirm eligibility may be required.
What is the registration refund policy?
Requests must be submitted by midnight on October 8, 2026. If a confirmed registrant is unable to attend HISTEM2026, they may receive a full refund for the registration amount they paid, less a 20% administration fee, up to the cancellation deadline. After the cancellation deadline, the registration fee cannot be refunded if the registrant cancels or fails to attend. Refunds may take up to two weeks to process. Questions? Contact the HISTEM2026 Secretariat

Scholarships & Funding [back to top of questions]

Do you offer travel funding?
For participants unable to secure the financial means to attend in person due to the cost of air travel and accommodation, we encourage you to consider giving a virtual presentation.
Do you offer group rates?
Yes. For groups of five or more participants, reduced rates are available. Rules and conditions will apply. Questions? Contact the HISTEM2026 Secretariat
Do you offer scholarships for participants from Low Economic Income Countries?
Yes. A limited number of scholarships for participants from LEI countries. Eligible candidates must currently reside in an LEI country and must have a proposal that has been accepted for presentation in HEC2026. Restrictions will apply. Contact the Secretariat for details.
Can the registration fee be waived or reduced?
Reduced early and advance registration fee rates are shown on the registration page. For participants facing financial hardship, please consider giving a virtual presentation. Questions? Contact the HISTEM2026 Secretariat

Submissions, Reviews & Proceedings [back to top of questions]

Why must I provide my email address at my university to submit a proposal?
The university registered email address is required for verification and security purposes.
How are abstract submissions reviewed?
This is an international, double-blind, peer-reviewed event. For ISSN and review committee details see the event homepage.
When will I be notified if my proposal has been rejected or accepted?
Depending on the volume of submissions received, we try to send decisions within two weeks of receiving the submission; however, in some cases, the review may take longer.
Is it required to submit a full paper?
No. If you would like to submit a paper, please review the Submission Guidelines.
May I edit my proposal after submission?
Yes. Edits will be permitted up to 1 month prior to the event.
When will the proceedings be available?
Shortly after the event in electronic format. We will send you a link.

Visas & Invitation Letters [back to top of questions]

What visa support is provided by the organizers?
There are two types of invitation letters: a PDF acceptance letter with an invitation to present, which the organizers provide free-of-charge to all accepted proposals; the second type is a formal invitation letter for travel, which will be provided for free on a case-by-case basis to confirmed registrants only. Formal hard copy invitation letters mailed by express mail service are subject to a fee of $100. Questions? Contact the HISTEM2026 Secretariat
What if my visa application is rejected?
All US Embassy decisions are final. No assistance can be offered for rejected applicants.
What are the policies for travel to the U.S.?
Foreign nationals entering the United States must have valid visas unless they qualify for travel under the Visa Waiver Program. For further details about traveling to the US, please consult the US State Dept Bureau of Consular Affairs

Contact

For all other questions and inquiries, please contact the HISTEM2026 Secretariat