Schedule, Deadlines & Help

Overview | Deadlines | Conference Events | Common Questions | Contact

Overview

Welcome to the 3rd International Symposium on Education held October 08 to 10, 2025 in the vibrant metropolis of Osaka, Japan. ISPED2025 will coincide with Expo 2025 Osaka, which is a focus on exploring sustainable solutions and fostering international collaboration. Osaka offers a great jumping off point for ISPED2025 teachers and other participants to explore the city and to visit the Osaka Expo – on the artificial island of Yumeshima in Osaka Bay.

With the theme of “Strengthening Education in a Post-Pandemic World,” ISPED2025 will provide an intimate platform for discussing both the challenging problems in teaching as well as innovative techniques and solutions across all education levels. We believe that examining teaching challenges requires a holistic perspective that embraces the critical relationship between the teacher and the learner.

Wednesday, October 08	Thursday, October 09	Friday, October 10
08:00 ~ Check-in	08:00 ~ Check-in
18:00 to 18:15 Opening Remarks	08:00 to 08:15 Opening Remarks	Virtual Presentations TBA (JST)
08:30 to 17:00 All Day Sessions	08:30 to 17:00 All Day Sessions
17:30 to 19:00 Welcome Dinner (TBA)

Important Dates and Deadlines

ISPED2025	will be held	October 08-10
Submissions	are due by	Tuesday, July 15
Early Bird Registration	is until	Thursday, August 07
Advanced Registration	is until	Thursday, August 21
ISPED2025 Agenda	will be available	Monday, September 08
All Presenters	must register by	Monday, September 15
Virtual Presenters	must be ready by	Friday, September 26
Papers (optional)	are due by	Friday, November 07
e-Proceedings	will be sent by	Monday, November 10

Events

For centuries, Osaka has been known as the “nation’s kitchen”. It is a city where the specialties of Japan’s many diverse regions have come together and flourished. The ISPED2025 welcome dinner will be a great opportunity to relax, eat and meet new people.

Free invitations to the Welcome Dinner will be given to the first 20 confirmed registrants; thereafter, a limited number Welcome Dinner tickets can be purchased at the registration table. Please understand that the capacity of the restaurant is limited. Priority will be given to confirmed registrants.

Welcome Reception

Date: Wednesday, October 08, 2025
Time: 17:30 to 19:30
Meeting Point: Hotel lobby
Cost: Free for the first 10 confirmed registrants; thereafter tickets can be purchased at the registration table. The Welcome Dinner has a limited capacity.

Common Questions

Hotel Accommodation [back to top of questions]

Does the event agreements with hotels for reduced rates or block bookings?
Normally, hotels in Japan do not offer reduced rates for events. For hotel reservations, it is best to consult an online hotel booking service or to contact a hotel directly based on your budget.

Illness & Emergencies [back to top of questions]

What if I am unable to attend after registering?
Contact the ISPED2025 Secretariat immediately for rescheduling options.
If I am unable to present, may my colleague present on my behalf?
Only if your colleague is a co-presenter and listed on the original submission.
Does ISPED2025 have a force majeure policy?
If the event is postponed or cancelled due to natural disasters (fire, storms, floods), governmental or societal actions (war, invasion, civil unrest, labor strikes), infrastructure failures (transportation, energy) or failure to meet the minimum number of submissions and registrants required for the event to be viable or any other cause reasonably beyond the parties’ control (collectively referred to as “occurrences”), which would be commercially impracticable, impracticable to perform, illegal, or impossible to fully perform under this Agreement as the Parties originally contracted, the affected Party may terminate this Agreement, without liability, upon written notification. In such an case, the organizers will make every effort refund the full amount of the registration fee for confirmed registrants.

Meals & Receptions [back to top of questions]

Will there be a welcome reception?
Yes. Invitations to the Welcome Dinner will be given to the first 20 confirmed registrants; thereafter, a limited number Welcome Dinner tickets can be purchased at the registration table. Please understand that the capacity of the restaurant is limited. Priority will be given to confirmed registrants only.
Are there cafes or convenience stores nearby?
Yes. Since Shin-Osaka Station is a central rail hub, participants can find Starbucks, Family Mart and other cafes and convenience dotted around the station, which is only minutes on foot to the Conference Center.

Presentations & Equipment [back to top of questions]

How much time is given for oral and poster presentations?
Orals will have 20 minutes including Q&A. Poster sessions are 45 minutes with 10 minutes for set up.
What equipment is provided for oral presentations?
Each room is equipped with a computer, projector, screen and podium. Please send your presentation file in advance or bring it on a USB stick.
What equipment is provided for poster presentations?
Poster stands will be provided. Posters should be size A0 47 x 33 inches (118cm x 84cm); however, if you need to save space or cost, you may opt for size A1 23.4 x 33.1 inches (59.4cm x 84cm).
What is the format for Virtual Presentations? Presentations can be given live via Zoom or by sending a prerecorded video. Instructions and links will only be shared with confirmed registrants.
Is it possible to specify the day or time to give my presentation?
Presentations are arranged by theme, so it is not usually possible for participants to request specific days or times. If you need flexibility, please consider giving a virtual presentation.

Registration, Receipts and Certificates [back to top of questions]

Does my registration payment include fees for co-authors also attending?
No. If your co-author will present with you, then he/she must register separately as a presenter.
What does the registration fee include?
Registration includes an invitation to all sessions and the welcome reception, as well as a certificate of participation, and access to the conference proceedings. The welcome reception is free; however, travel, accommodation, other meals and expenses are the responsibility of the participant.
How can I receive a receipt for my registration payment and certificate of participation?
Paid registrants will be confirmed via email with an e-receipt. Onsite participants will also receive a certificate of participation. Virtual presenters will receive an e-certificate.
Who is eligible for the student registration rate?
Full-time, first-time students enrolled in an accredited institution as an undergraduate, masters, doctoral program, as well as post-doctoral students are all eligible. Additional documentation or information to confirm eligibility may be required.
What is the ISPED2025 registration refund policy?
Requests must be submitted by midnight on August 29, 2025. If a confirmed registrant is unable to attend ISPED2025, they may receive a full refund for the registration amount they paid, less a 20% administration fee, up to the cancellation deadline. After the cancellation deadline, the registration fee cannot be refunded if the registrant cancels or fails to attend. Refunds may take up to two weeks to process.

Scholarships & Funding [back to top of questions]

Does ISPED2025 offer group rates and single/multi-day rates?
Contact the Secretariat for group rates and conditions. Please note, however, that single day and multi-day reduced rates are not available for this event.
Does ISPED2025 award student grants, waivers or scholarships?
Yes. Five (5) merit-based grants and waivers will be given to students attending institutions in Osaka.
Does ISPED2025 assist presenters from Low Economic Income Countries?
Yes. Eligible candidates must currently reside in an LEI country and must have a proposal that has been accepted for presentation.

Submissions, Reviews & Proceedings [back to top of questions]

Why must I provide my email address at my university to submit a proposal?
The university registered email address is required for verification and security purposes. Submissions and inquiries sent from Gmail, Yahoo, Hotmail and other private email accounts will not be answered.
How are abstract submissions reviewed?
All submissions are graded using a double blind, peer review process. The abstract is scored using a rubric that assessed areas such as originality, clarity/organization, spelling/grammar and suitability for the event.
When will I be notified if my proposal has been rejected or accepted? Depending on the volume of submissions received, we try to send decisions within a few weeks of receiving the submission.
Is it required to submit a full paper?
No. If you would like to submit a paper, you must use the template. See our guidelines.
May I edit my proposal after submission?
Yes. Edits will be permitted up to two weeks prior to the event.
When will the proceedings be available?
The ISPED2025 proceedings will be available approximately 6-8 weeks after the event.

Visas & Invitation Letters [back to top of questions]

How can I know if I need a visa for travel?
Contact the nearest Embassy or Consulate of Japan for details.
What if my visa application is rejected?
All decisions by the Ministry of Foreign Affairs are final. We cannot and will not assist you if your travel application is rejected.

Contact

For all other questions and inquiries, please contact the ISPED2025 Secretariat