Schedule, Deadlines & Help

Overview | Deadlines | Conference Events | Common Questions | Contact

Overview

We welcome you to join us next spring in Honolulu, Hawaii, USA  for the 2nd Honolulu Education Conference. HEC 2025 will be held from March 27-29, 2025 at the Airport Honolulu Hotel.

Set against the backdrop of the picturesque Hawaiian Islands, the 2nd Honolulu Education Conference will convene leading scholars, policymakers, educators, and stakeholders from around the world to deliberate on the challenges and opportunities that lie ahead in the field of education.

HEC 2025 is being organized by the International Education for Sustainable Development Alliance (INTESDA).

HEC 2025 Schedule (tentative)*

Thursday,
March 27, 2025
 Friday,
March 28, 2025
 Saturday,
March 29, 2025
Opening Remarks Check in Check in
Plenary Speakers Morning Sessions Virtual Session
Afternoon Sessions

     
*The HEC2025 Schedule of Presenters will be sent to registered participants in early February 2025.

Important Dates and Deadlines

HEC 2025
 will be held Thursday to Saturday, 27-29 March 2025
Final Submission
 deadline is
 Friday, February 14, 2025
Early Rate is available until Sunday, December 15, 2024
Advanced Rate is until
 Friday, February 21, 2025
Regular Rate starts from Saturday, February 22, 2025
All Presenters
 must register by
 Saturday, March 1, 2025
Presenter Schedule will be available in early to mid February 2025
Papers (optional)
 are due by Friday, March 14, 2025
e-Proceedings will be sent on Friday, May 16, 2025

Conference Events

Following the commencement and plenary, please join us for a special welcome light reception at the Airport Honolulu Hotel on Thursday, March 27, 2025. This will be open to all registered participants.

Common Questions

Hotel Accommodation [back to top of questions]

  1. Does the registration fee include hotel accommodation?
    No. Registration does not include accommodation; however, there are several hotels within walking distance of the Airport Honolulu Hotel or by shuttle from nearby Waikiki. Reservations and other travel arrangements should be made by the participant. The organizers cannot and will not make hotel arrangements for participants.

  2. Are discount rates available at the Airport Honolulu Hotel or other hotels?  Due to the March travel season, reduced hotel rates for HEC2025 are currently not available; however the Airport Honolulu Hotel is listed among the lowest hotel rates in its area.

  3. How can I find other hotels and room rate information? For rates and reservations, please contact your selected hotel directly or use a travel agent or one of the many online hotel booking websites available. Hotel information, including list of of the 10 closest hotels to the Airport Honolulu Hotel. A list is available on our Venue page.

Illness & Emergencies [back to top of questions]

  1. What if I am suddenly unable to attend after registering?
    Contact the Secretariat immediately and we may offer you the option of switching to virtual presentation mode.
  2. If I am unable to present, may my colleague present on my behalf?
    Yes. If the colleague has paid the registration fee and is listed on the original submission.
  3. Does HEC 2025 have a force-majeure policy?
    Yes. INTESDA cannot and will not be held responsible if the event is postponed or cancelled due to natural disasters (fire, storms, floods), governmental or societal actions (war, invasion, civil unrest, labor strikes), infrastructure failures (transportation, energy) or failure to meet the minimum number of submissions and registrants required for the event to be viable. Moreover, a failure to meet the minimum number of submissions and registrants required for the event to be viable or any other cause reasonably beyond the parties’ control (collectively referred to as “occurrences”), making the event commercially impracticable, impracticable to perform, illegal, or impossible to fully perform under this Agreement as the Parties originally contracted.  In such cases, the affected Party may terminate this Agreement, without liability, upon written notification. In such an event, the organizers will make every effort refund the full amount of the registration fee for participants that have paid the HEC 2025 registration fee.

Meals & Receptions [back to top of questions]

  1. Will there be a welcome reception?
    Yes. Following the commencement and plenary, please join us for a special welcome reception at the Airport Honolulu Hotel on Thursday, March 27, 2025. This will be open to all registered participants.

Presentations & Equipment [back to top of questions]

  1. How much time is given for poster presentations?
    Oral presenters will have 25 minutes. Poster sessions are arranged in a poster group format. The poster sessions are 60 minute in length (with 15 minutes for set up).
  2. What equipment is provided for oral presentations?
    Each room is equipped with a computer, projector, screen and podium.
  3. What is the format for Virtual Presentations?
    Virtual presenters can give presentations live via Zoom or by sending a prerecorded video. Instructions and links will only be shared with confirmed registrants.
  4. What equipment is provided for poster presentations?
    Boards mounted on stands will be provided with tape. Posters should be A0 47 x 33 inches (118cm x 84cm).
  5. Is it possible to specify the day or time to give my presentation? Oral presentations are arranged by theme, so it is not usually possible for participants to request specific days or times. If you need flexibility, please consider giving a poster or virtual presentation.

Registration, Receipts and Certificates [back to top of questions]

  1. Does my registration payment include fees for co-authors also attending?
    Co-authors presenting and expecting a certificate must register.
  2. What does the registration fee include?
    All events, official program, name badge, welcome reception and access to the proceedings.
  3. Does the registration fee include fees for travel expenses, hotel expenses, or sightseeing?
    No. Such expenses are the responsibility of the participant.
  4. What is the refund policy?
    Requests must be submitted before midnight on 31st January 2025.
  5. How can I receive a receipt for my registration payment?
    Registrants will be confirmed via email and receive a hard copy receipt onsite.
  6. Will presenters and audience receive official certification of having attended and/or presented?
    Yes. The official receipt that you receive at the event will also certify that you presented and attended.
  7. May family members and friends attend for free? No. Due to security and health protocols, only registrants may attend. Family an friends are welcome to register as audience.

Scholarships & Funding [back to top of questions]

  1. Do you offer travel funding?
    For participants unable to secure the financial means to attend in person due to the cost of air travel and accommodation, we encourage you to consider giving a virtual presentation.
  2. Do you offer group rates?
    Yes. For groups of five or more participants, reduced rates are available. Rules and conditions will apply. Contact the Secretariat for details.
  3. Do you offer scholarships for participants from Low Economic Income Countries? Yes. A limited number of scholarships for participants from LEI countries. Eligible candidates must currently reside in an LEI country and must have a proposal that has been accepted for presentation in HEC2025. Restrictions will apply. Contact the Secretariat for details.
  4. Can the registration fee be waived or reduced?  
    A reduced, early registration fee is available until December 15. For participants facing financial hardship, please consider giving a virtual presentation.

Submissions, Reviews & Proceedings [back to top of questions]

  1. Why must I provide my email address at my university to submit a proposal? The university registered email address is required for verification and security purposes. 
  2. How are abstract submissions reviewed?
    This is an international, double-blind, peer-reviewed event. For ISSN and review committee details see the event homepage.
  3. When will I be notified if my proposal has been rejected or accepted? We try to send decisions within two to three weeks of receiving the submission; however, depending on the volume of submissions, the review period may be shorter or longer.
  4. Is it required to submit a full paper?
    No. If you would like to submit a paper, please review the Submission Guidelines.
  5. May I edit my proposal after submission?
    Yes. Edits will be permitted up to 1 month prior to the event.
  6. When will the proceedings be available?
    Shortly after the event in electronic format. We will send you a link.

Visas & Invitation Letters [back to top of questions]

  1. What visa support is provided by the organizers?
    There are two types of invitation letters: a PDF acceptance letter with an invitation to present, which the organizers provide free-of-charge to all accepted proposals; the second type is a formal invitation letter for travel, which will be provided for free on a case-by-case basis to confirmed registrants only. Formal hard copy invitation letters mailed by express mail service are subject to a fee of $100.
  2. What if my visa application is rejected?
    All US Embassy decisions are final. No assistance can be offered for rejected applicants.
  3. What are the policies for travel to the U.S.?
    The following information is provided in order to make international travel as convenient as possible for non-U.S. attendees. Ordinarily, foreign nationals entering the United States must have valid visas unless they qualify for travel under the Visa Waiver Program. Citizens of the following countries; Andorra, Australia, Austria, Belgium Brunei, Denmark, Finland, France, Germany, Iceland, Ireland, Italy, Japan, Liechtenstein, Luxembourg, Monaco, the Netherlands, New Zealand, Norway, Portugal, San Marino, Singapore, Slovenia, Spain, Sweden, Switzerland, and the United Kingdom may be eligible to travel to the United States visa free under the Visa Waiver Program if they are traveling for business, pleasure or are in transit and they meet all of the following requirements. Citizens of the following countries; the Czech Republic, Estonia, Greece, Hungary, Latvia, Lithuania, Malta, Slovakia, the Republic of Korea, Taiwan*, may be eligible to travel to the United States visa free under the Visa Waiver Program if they are traveling for business, pleasure or are in transit, they are in possession of an electronic passport (e-passport) and they meet all of the following requirements. International travelers who are seeking to travel to the United States under the Visa Waiver Program (VWP) are subject to enhanced security requirements and are required register under the Electronic System for Travel Authorization (ESTA) before boarding an air or sea carrier; those entering by land from Canada or Mexico are not required to register. You can apply for an ESTA on the official ESTA website. If you are a foreign national from a country not covered by the Visa Waiver Program, you will require a Business B-1 visa to participate in our conferences. You can apply for a visa by completing an Online Non-immigrant Visa Application (DS-160) on the U.S. Department of State website. The visa application costs $US160. Further details about applying for a visa are here.

Contact

For all other questions and inquiries, please send an email to
  USA2025.Secretariat(at) intesda.org