Schedule, Deadlines & Help

Overview | Deadlines | Conference Events | Common Questions | Contact

Overview

Welcome to the 3rd International Conference on Education and Language Learning in a Post-COVID World. ICELL2026 will be held Wednesday, Thursday and Friday, October 28-30, 2026 at Kyoto Research Park in Kyoto, Japan. ICELL2026 is a small, intimate international, peer-reviewed engagement for educators, academics, researchers, students and others who desire to improve teaching quality, student engagement and access to education in the aftermath of the global pandemic.

Wednesday, October 28, 2026	Thursday, October 29, 2026	Friday, October 30, 2026
Opening Remarks	Check in	Virtual Sessions
Networking Reception	All Day Sessions
	Lunch Provided

*The ICELL 2026 Schedule will be sent to registered participants in September 2026

Important Dates and Deadlines

ICELL2026	will be held	October 28-30, 2026
Call for Proposals	abstracts are due	June 30, 2026
Early Bird Registration	is until	July 10, 2026
Advanced Registration	is until	July 31, 2026
All Presenters	must register by	October 10, 2026
Presenter Schedule	will be available	in September 2026
Refund Requests	must be sent by	August 31, 2026
Virtual Presenters	must be ready by	October 15, 2026
Papers (optional)	are due by	December 15, 2026
e-Proceedings	will be sent after	January 31, 2027

Events

Networking Reception (optional)
ICELL2026 will begin with an optional, ticketed networking reception on Wednesday, October 28, 2026. The first 10 registrants will receive a free ticket invitation. The networking reception is limited to 25 participants. See our Events page for details.

ICELL2026 Kyoto Bento Lunch
During the main conference day on Thursday, October 29, 2026, all registered participants will receive a unique Kyoto bento box lunch. This special box lunch includes Kyoto cuisine made with locally produced foods, including meat, fish, rice and an assortment of fresh vegetables. Let us know if you have any dietary restrictions.

Common Questions

Hotel Accommodation [back to top of questions]

Can ICELL2026 suggest hotels? Yes. Please visit our Travel Information page.
How can I find other hotels and room rate information? For rates and reservations, please contact your selected hotel directly or use a travel agent or one of the many online hotel booking websites available. Hotel information, including list of of the 10 closest hotels to Kyoto Research Park. A list is available on our Venue page.

Illness & Emergencies [back to top of questions]

If I am unable to present, may my colleague present on my behalf?
Yes. If the colleague has paid the registration fee and is listed on the original submission.
Does ICELL2026 have a force majeure policy?
If the event is postponed or cancelled due to natural disasters (fire, storms, floods), governmental or societal actions (war, invasion, civil unrest, labor strikes), infrastructure failures (transportation, energy) or failure to meet the minimum number of submissions and registrants required for the event to be viable or any other cause reasonably beyond the parties’ control (collectively referred to as “occurrences”), which would be commercially impracticable, impracticable to perform, illegal, or impossible to fully perform under this Agreement as the Parties originally contracted, the affected Party may terminate this Agreement, without liability, upon written notification. In such an case, the organizers will make every effort refund the full amount of the registration fee for confirmed registrants.

Meals & Receptions [back to top of questions]

Will there be a welcome reception?
Yes. ICELL2026 will host a ticketed networking reception on Wednesday, October 28, and a luncheon on Thursday, October 29.
What if I arrive late or miss the luncheon?
Kyoto Research Park is surrounded by convenience stores, cafes, and restaurants. Also, shops are located inside Kyoto Research Park.

Presentations & Equipment [back to top of questions]

How much time is given for presentations (oral and poster)?
Orals will have 20 minutes including Q&A. Poster sessions are 45 minutes with 10 minutes for set up.
What equipment is provided for oral presentations?
Each room is equipped with a computer, projector, screen and podium. Please send your presentation file in advance or bring it on a USB stick.
What equipment is provided for poster presentations?
Poster stands will be provided. Posters should be size A0 47 x 33 inches (118cm x 84cm); however, if you need to save space or cost, you may opt for size A1 23.4 x 33.1 inches (59.4cm x 84cm).
What is the format for Virtual Presentations?
Presentations can be given live via Zoom or by sending a prerecorded video. Instructions and links will only be shared with confirmed registrants.
Is it possible to specify the day or time to give my presentation? Oral presentations are arranged by theme, so it is not usually possible for participants to request specific days or times. If you need flexibility, please consider giving a poster or virtual presentation.

Registration, Receipts and Certificates [back to top of questions]

Does my registration payment include fees for co-presenters, family members or friends also attending or presenting?
No, Everyone participating in-person or virtually, either as a co-presenter or audience must pay the registration fee.
What does the registration fee include?
Registration includes an invitation to all sessions and the welcome reception, as well as a digital certificate of participation, and access to the conference proceedings.
Does the registration fee include fees for travel expenses, hotel expenses, and meals?
The welcome reception is free; however, travel, accommodation, other meals (apart from the conference luncheon) and expenses are the responsibility of the participant.
How can I receive a receipt for my registration payment and certificate of participation?
Paid registrants will be confirmed via email with an e-receipt. Onsite participants will also receive a certificate of participation. Virtual presenters will receive an e-certificate.
Who is eligible for the student registration rate?
Full-time, first-time students enrolled in an accredited institution as an undergraduate, masters, doctoral program, as well as post-doctoral students are all eligible. Additional documentation or information to confirm eligibility may be required.
What is the registration refund policy?
Requests must be submitted by midnight on August 31, 2026. If a confirmed registrant is unable to attend, they may receive a full refund for the registration amount they paid, less a 20% administration fee, up to the cancellation deadline. After the cancellation deadline, the registration fee cannot be refunded if the registrant cancels or fails to attend. Refunds may take up to two weeks to process.

Scholarships & Funding [back to top of questions]

Do you offer travel funding?
For participants unable to secure the financial means to attend in person due to the cost of air travel and accommodation, we encourage you to consider giving a virtual presentation.
Do you offer group rates?
Yes. For groups of five or more participants, reduced rates are available. Rules and conditions will apply. Contact the Secretariat for details.
Do you offer scholarships for participants from Low Economic Income Countries?
Yes. A limited number of scholarships for participants from LEI countries. Eligible candidates must currently reside in an LEI country and must have a proposal that has been accepted for presentation. Restrictions will apply. Contact the Secretariat for details.
Can the registration fee be waived or reduced?
A reduced, early registration fee is available until Friday, June 13, 2025. For participants facing financial hardship, please consider giving a virtual presentation.

Submissions, Reviews & Proceedings [back to top of questions]

Why must I provide my email address at my university to submit a proposal?
The university registered email address is required for verification and security purposes. Submissions and inquiries sent from Gmail, Yahoo, Hotmail and other private email accounts will not be answered.
How are abstract submissions reviewed?
All submissions are graded using a double blind, peer review process. The abstract is scored using a rubric that assessed areas such as originality, clarity/organization, spelling/grammar and suitability for the event.
When will I be notified if my proposal has been rejected or accepted? Depending on the volume of submissions received, we try to send decisions within two weeks of receiving the submission; however, in some cases, the review may take longer.
Is it required to submit a full paper?
No. If you would like to submit a paper, please review the Submission Guidelines.
May I edit my proposal after submission?
Yes. Edits will be permitted up to one month before the event.
When will the proceedings be available?
Normally, with two to three months after the event in electronic format. We will send you a link.

Visas & Invitation Letters [back to top of questions]

What visa support is provided by the organizers?
There are two types of invitation letters: a PDF acceptance letter with an invitation to present, which the organizers provide free-of-charge to all accepted proposals; the second type is a formal invitation letter for travel, which will be provided for free on a case-by-case basis to confirmed registrants only.
What if my visa application is rejected?
All embassy decisions are final. No assistance can be offered for rejected applicants.
What are the policies for travel to Japan?
Foreign nationals entering Japan must have valid visas unless they qualify for travel under the Visa Waiver Program. For further details about traveling to Japan, please consult the Ministry of Foreign Affairs.

Contact

For all other questions and inquiries, please contact ICELL2025 Secretariat