Schedule, Deadlines & Help

Overview | Deadlines | Conference Events | Common Questions | Contact

Overview

Welcome to The 2nd International Conference on Education and Language Learning in a Post-COVID World. ICELL 2025 will be held Thursday, Friday and Saturday, August 21-23, 2025 at the Airport Honolulu Hotel Conference Center in Honolulu, Hawaii, USA. ICELL2025 is a special international, peer-reviewed engagement for educators, academics, researchers, students and others who desire to improve teaching quality, student engagement and access to education.

Thursday, August 21, 2025	Friday, August 22, 2025	Saturday, August 23, 2025
Opening Remarks	Check in	Check in
Welcome Reception	Sessions D-E-F	Sessions G-H
Sessions A-B-C	Round Table TBA

*The ICELL 2025 Schedule will be sent to registered participants in mid July 2025.

Important Dates and Deadlines

ICELL2025	will be held	August 21-22-23, 2025
Final Submissions	are due by	Friday, July 18, 2025
Early Bird Registration	is until	Friday, June 30, 2025
Advanced Registration	is until	Friday, July 14, 2025
All Presenters	must register by	Friday, August 1, 2025
ICELL2025 Schedule	will be available	in mid July 2025
Refund Requests	must be sent by	Thursday, July 31, 2025
Virtual Presenters	must be ready by	Friday, August 8, 2025
Papers (optional)	are due by	September 15, 2025
e-Proceedings	will be sent after	September 15, 2025

Events

Following the commencement and plenary, please join us for a special welcome light reception at the Airport Honolulu Hotel on Thursday, August 21, 2025. This will be open to all registered participants.

Common Questions

Hotel Accommodation [back to top of questions]

Are discount rates available at the Airport Honolulu Hotel or other hotels? Due to the August travel season, reduced hotel rates for ICELL2025 are currently not available; however the Airport Honolulu Hotel is listed among the lowest hotel rates in its area.
How can I find other hotels and room rate information? For rates and reservations, please contact your selected hotel directly or use a travel agent or one of the many online hotel booking websites available. Hotel information, including list of of the 10 closest hotels to the Airport Honolulu Hotel. A list is available on our Venue page.

Illness & Emergencies [back to top of questions]

If I am unable to present, may my colleague present on my behalf?
Yes. If the colleague has paid the registration fee and is listed on the original submission.
Does ICELL2025 have a force majeure policy?
If the event is postponed or cancelled due to natural disasters (fire, storms, floods), governmental or societal actions (war, invasion, civil unrest, labor strikes), infrastructure failures (transportation, energy) or failure to meet the minimum number of submissions and registrants required for the event to be viable or any other cause reasonably beyond the parties’ control (collectively referred to as “occurrences”), which would be commercially impracticable, impracticable to perform, illegal, or impossible to fully perform under this Agreement as the Parties originally contracted, the affected Party may terminate this Agreement, without liability, upon written notification. In such an case, the organizers will make every effort refund the full amount of the registration fee for confirmed registrants.

Meals & Receptions [back to top of questions]

Will there be a welcome reception?
Yes. Following the commencement and plenary, please join us for a special welcome reception at the Airport Honolulu Hotel on Thursday, August 21, 2025. This will be open to all registered participants.
What if I arrive early or miss the welcome reception?
The Airport Honolulu Hotel operates a convenience store onsite, where snacks and beverages can be purchased. Also, a Starbucks Coffee Shop and other restaurants are located just two minutes on foot from the hotel.

Presentations & Equipment [back to top of questions]

How much time is given for presentations (oral and poster)?
Orals will have 20 minutes including Q&A. Poster sessions are 45 minutes with 10 minutes for set up.
What equipment is provided for oral presentations?
Each room is equipped with a computer, projector, screen and podium. Please send your presentation file in advance or bring it on a USB stick.
What equipment is provided for poster presentations?
Poster stands will be provided. Posters should be size A0 47 x 33 inches (118cm x 84cm); however, if you need to save space or cost, you may opt for size A1 23.4 x 33.1 inches (59.4cm x 84cm).
What is the format for Virtual Presentations?
Presentations can be given live via Zoom or by sending a prerecorded video. Instructions and links will only be shared with confirmed registrants.
Is it possible to specify the day or time to give my presentation? Oral presentations are arranged by theme, so it is not usually possible for participants to request specific days or times. If you need flexibility, please consider giving a poster or virtual presentation.

Registration, Receipts and Certificates [back to top of questions]

Does my registration payment include fees for co-presenters, family members or friends also attending or presenting?
No, Everyone participating in-person or virtually, either as a co-presenter or audience must pay the registration fee.
What does the registration fee include?
Registration includes an invitation to all sessions and the welcome reception, as well as a certificate of participation, and access to the conference proceedings.
Does the registration fee include fees for travel expenses, hotel expenses, and meals?
The welcome reception is free; however, travel, accommodation, other meals and expenses are the responsibility of the participant.
How can I receive a receipt for my registration payment and certificate of participation?
Paid registrants will be confirmed via email with an e-receipt. Onsite participants will also receive a certificate of participation. Virtual presenters will receive an e-certificate.
Who is eligible for the student registration rate?
Full-time, first-time students enrolled in an accredited institution as an undergraduate, masters, doctoral program, as well as post-doctoral students are all eligible. Additional documentation or information to confirm eligibility may be required.
What is the registration refund policy?
Requests must be submitted by midnight on July 31, 2025. If a confirmed registrant is unable to attend, they may receive a full refund for the registration amount they paid, less a 20% administration fee, up to the cancellation deadline. After the cancellation deadline, the registration fee cannot be refunded if the registrant cancels or fails to attend. Refunds may take up to two weeks to process.

Scholarships & Funding [back to top of questions]

Do you offer travel funding?
For participants unable to secure the financial means to attend in person due to the cost of air travel and accommodation, we encourage you to consider giving a virtual presentation.
Do you offer group rates?
Yes. For groups of five or more participants, reduced rates are available. Rules and conditions will apply. Contact the Secretariat for details.
Do you offer scholarships for participants from Low Economic Income Countries?
Yes. A limited number of scholarships for participants from LEI countries. Eligible candidates must currently reside in an LEI country and must have a proposal that has been accepted for presentation. Restrictions will apply. Contact the Secretariat for details.
Can the registration fee be waived or reduced?
A reduced, early registration fee is available until Friday, June 13, 2025. For participants facing financial hardship, please consider giving a virtual presentation.

Submissions, Reviews & Proceedings [back to top of questions]

Why must I provide my email address at my university to submit a proposal?
The university registered email address is required for verification and security purposes. Submissions and inquiries sent from Gmail, Yahoo, Hotmail and other private email accounts will not be answered.
How are abstract submissions reviewed?
All submissions are graded using a double blind, peer review process. The abstract is scored using a rubric that assessed areas such as originality, clarity/organization, spelling/grammar and suitability for the event.
When will I be notified if my proposal has been rejected or accepted? Depending on the volume of submissions received, we try to send decisions within two weeks of receiving the submission; however, in some cases, the review may take longer.
Is it required to submit a full paper?
No. If you would like to submit a paper, please review the Submission Guidelines.
May I edit my proposal after submission?
Yes. Edits will be permitted up to 1 month prior to the event.
When will the proceedings be available?
Shortly after the event in electronic format. We will send you a link.

Visas & Invitation Letters [back to top of questions]

What visa support is provided by the organizers?
There are two types of invitation letters: a PDF acceptance letter with an invitation to present, which the organizers provide free-of-charge to all accepted proposals; the second type is a formal invitation letter for travel, which will be provided for free on a case-by-case basis to confirmed registrants only. Formal hard copy invitation letters mailed by express mail service are subject to a fee of $100.
What if my visa application is rejected?
All US Embassy decisions are final. No assistance can be offered for rejected applicants.
What are the policies for travel to the U.S.?
Foreign nationals entering the United States must have valid visas unless they qualify for travel under the Visa Waiver Program. For further details about traveling to the US, please consult the US State Dept Bureau of Consular Affairs

Contact

For all other questions and inquiries, please contact ICELL2025 Secretariat