Schedule, Deadlines & Help

Overview | Deadlines | Conference Events | Common Questions | Contact


According to the International Council of Nurses (ICN), a shortage of nurses is a global health emergency. Especially considering the challenges of the recent COVID-19 pandemic, the ICN reports that health systems around the world will only start to recover from the effects of the pandemic and be rebuilt when there is sufficient investment in a well-supported global nursing workforce. Across Asia there is also a nursing shortage, and here in Japan, the Ministry of Health has warned of a severe shortage of nurses by 2025.

Saturday, July 15
Sunday, July 16
Closed Closed

Important Dates and Deadlines

SHINE 2023
will be held Closed
Submissions final deadline is
Registration opens Closed
Schedule of Presenters
will be announced by
Registration must be paid by
Full Paper (optional) is due by Closed
Virtual Presenter files must be sent by Closed


We warmly invite participants to join us for live coffee and snacks on Sunday, July 16, 2023. The Welcome Reception will be a great chance to speak freely with other participants, share ideas and network.

Common Questions

Hotel Accommodation [back to top of questions]

  1. Does the registration fee include hotel accommodation and meals?
    Unfortunately, the registration does not include such travel expenses.

Illness & Emergencies [back to top of questions]

  1. What if I am unable to attend after registering?
    Contact the secretariat immediately for rescheduling options.
  2. If I am unable to present, may my colleague present on my behalf?
    Only if your colleague is a co-presenter and listed on the original submission.

Meals & Receptions [back to top of questions]

  1. Will there be a welcome reception?
    Closed. Please refer to the schedule.

Presentations & Equipment [back to top of questions]

  1. How much time is given for poster presentations?
    Poster sessions are organized in 45 minute periods with time for Q&A.
  2. What are the instructions for giving a virtual presentation?
    Instructions are available in the Guidelines section of the homepage. If you are still having difficulty, please contact the SHINE2023 Team. Tech Support is available.

Registration, Receipts and Certificates [back to top of questions]

  1. Does my registration payment include fees for co-authors also attending?
    No. If your co-author will present with you, then he/she must register separately as a presenter.
  2. What does the registration fee include?
     Access to all sessions, listing in the schedule program, certificate of presentation or attendance and access to the proceedings.
  3. Does the registration fee include fees for travel expenses, hotel expenses, or sightseeing?
    No. Travel expenses are not provided.
  4. What is the refund policy?
  5. How can I receive a receipt for my registration payment?
    Registrants will be confirmed via email and receive an e-receipt.
  6. Will presenters and audience receive official certification of having attended and/or presented?
    Yes. The official receipt that you receive will also certify that you presented and attended.

Scholarships & Funding [back to top of questions]

  1. Do you offer scholarships, funding or waivers to participants?
    Unfortunately, we are unable to offer scholarships or funding.
  2. Can the registration fee be waived or reduced? The registration fee is necessary for covering the event costs, so the fee cannot be waived nor reduced.

Submissions, Reviews & Proceedings [back to top of questions]

  1. Why must I provide my email address at my university to submit a proposal?
    The university registered email address is required for verification and security purposes. Submissions sent from Gmail, Yahoo, Hotmail and other private email accounts will be rejected.
  2. How are abstract submissions reviewed?
    All submissions are graded using a double blind, peer review process. The abstract is scored using a rubric that assessed areas such as originality, clarity/organization, spelling/grammar and suitability for the event.
  3. When will I be notified if my proposal has been rejected or accepted? Depending on the volume of submissions received, we try to send decisions within one week of receiving the submission.
  4. Is it required to submit a full paper?
    No. If you would like to submit a paper, please review the Submission Guidelines.
  5. May I edit my proposal after submission?
    Yes. Edits will be permitted up to 1 month prior to the event.
  6. When will the proceedings be available?
    Shortly after the event in electronic format. We will send you a link.

Visas & Invitation Letters [back to top of questions]

  1. How can I know if I need a visa for travel?
    Not applicable. Please contact the Secretariat for details.
  2. What visa support is provided by the organizers?
    Not applicable. Please contact the Secretariat for details.
  3. What if my visa application is rejected?
    Not applicable. If your visa application is denied, SHINE 2023 cannot help.
  4. What if I need a letter of guarantee? Not applicable. Letters of Guarantee are not provided.


For all other questions and inquiries, please contact the SHINE 2023 Secretariat.