Schedule, Deadlines & Help

Overview | Deadlines | Conference Events | Common Questions | Contact

Overview

We welcome you to join us online in Tokyo, Japan on Saturday and Sunday, September 03-04, 2022 for the 3rd Asian Symposium on Health Informatics and Nursing Education – SHINE 2022, which will be held as a virtual event from Tokyo, Japan.

Although travel to Japan has been reopened, domestic health restrictions on events and gatherings necessitate that it is safer to hold SHINE 2022 as an online event only. Therefore, in response to Japan’s government advisory prevent infections of COVID-19, the organizers of SHINE 2022 have determined that it is best to hold this event online. The the health and safety of our participants is paramount.

Therefore, all oral and poster presenters are invited to join us either live via Zoom or to submit pre-recorded presentations or virtual posters.

Please click on the link below to download our guidelines and instructions for giving live presentations or pre-recorded presentations or virtual posters via Zoom:

USING-ZOOM-TO-RECORD-YOUR-PRESENTATION

Saturday, September 03
Sunday, September 4
17:30 to 18:30
Virtual Welcome Reception (optional)
09:00 to 15:45
Morning and Afternoon Session
  15:45 to 16:00
Closing Remarks

Important Dates and Deadlines

SHINE 2022
will be held September 03-04, 2022
Submissions final deadline is
Monday, August 29
Schedule of Presenters
will be announced by
Monday, August 15
Registration must be paid by
Friday, August 26
Full Paper (optional) is due by Friday, August 26
Virtual Presenter files must be sent by Wednesday, August 31

Events

We warmly invite participants to join us for live Welcome Reception via Zoom on Saturday, September 03, 2022. The Welcome Reception will be a great chance to speak freely with other participants, share ideas and network.

Common Questions

Hotel Accommodation [back to top of questions]

  1. Does the registration fee include hotel accommodation and meals?
    No. This event is being held online.

Illness & Emergencies [back to top of questions]

  1. What if I am unable to attend after registering?
    Contact the secretariat immediately for rescheduling options.
  2. If I am unable to present, may my colleague present on my behalf?
    Only if your colleague is a co-presenter and listed on the original submission.

Meals & Receptions [back to top of questions]

  1. Will there be a welcome reception?
    Yes. There will be an online reception on Saturday, September 3, 2022. Please refer to the schedule.

Presentations & Equipment [back to top of questions]

  1. How much time is given for oral presentations?
    Virtual presentations are normally 10 minutes with an additional 5 minutes for Q&A.
  2. What are the instructions for giving a Zoom presentation?
    Instructions are available in the Guidelines section of the homepage. If you are still having difficulty, please contact the SHINE2022 Team. Tech Support is available.

Registration, Receipts and Certificates [back to top of questions]

  1. Does my registration payment include fees for co-authors also attending?
    No. If your co-author will present with you, then he/she must register separately as a presenter.
  2. What does the registration fee include?
     Access to all sessions, listing in the schedule program, certificate of presentation or attendance and access to the proceedings.
  3. Does the registration fee include fees for travel expenses, hotel expenses, or sightseeing?
    No. This event is being held online.
  4. What is the refund policy?
    Refunds will be allowed up to Friday, August 26, 2022.
  5. How can I receive a receipt for my registration payment?
    Registrants will be confirmed via email and receive an e-receipt.
  6. Will presenters and audience receive official certification of having attended and/or presented?
    Yes. The official receipt that you receive will also certify that you presented and attended.

Scholarships & Funding [back to top of questions]

  1. Do you offer scholarships, funding or waivers to participants?
    Unfortunately, we are unable to offer scholarships or funding.
  2. Can the registration fee be waived or reduced? The registration fee is necessary for covering the event costs, so the fee cannot be waived nor reduced.

Submissions, Reviews & Proceedings [back to top of questions]

  1. Why must I provide my email address at my university to submit a proposal?
    The university registered email address is required for verification and security purposes. Submissions sent from Gmail, Yahoo, Hotmail and other private email accounts will be rejected.
  2. How are abstract submissions reviewed?
    All submissions are graded using a double blind, peer review process. The abstract is scored using a rubric that assessed areas such as originality, clarity/organization, spelling/grammar and suitability for the event.
  3. When will I be notified if my proposal has been rejected or accepted? Depending on the volume of submissions received, we try to send decisions within one week of receiving the submission.
  4. Is it required to submit a full paper?
    No. If you would like to submit a paper, please review the Submission Guidelines.
  5. May I edit my proposal after submission?
    Yes. Edits will be permitted up to 1 month prior to the event.
  6. When will the proceedings be available?
    Shortly after the event in electronic format. We will send you a link.

Visas & Invitation Letters [back to top of questions]

  1. How can I know if I need a visa for travel?
    Not applicable. This event is being held online.
  2. What visa support is provided by the organizers?
    Not applicable. This event is being held online.
  3. What if my visa application is rejected?
    Not applicable. This event is being held online.
  4. What if I need a letter of guarantee? Not applicable. This event is being held online.

Contact

For all other questions and inquiries, please contact the SHINE 2022 Secretariat.