Schedule, Deadlines & Help

Overview | Deadlines | Download Program | Common Questions | Contact

Overview

Welcome to COPHA 2023

We welcome you to join us in Hiroshima, Japan on Saturday and Sunday, 02 – 03 December  2023 for the 5th Conference on Public Health in Asia. The COPHA 2023 theme is Public Health System and Nursing Challenges.

COPHA 2023 is a hybrid event with in-person poster presentations and virtual presentations. Nursing students are welcome to apply for scholarships and discounted registration rates.

2023年12月2日（土）、3日（日）に広島で開催される。第5回アジア公衆衛生会議にご参加ください。COPHA2023のテーマは「公衆衛生システムと看護の課題」です。日本語での提案も可。学部生を対象とした奨学金制度および割引登録制度あり。本イベントは、ポスター発表を直接行うものであるが、移動が困難な参加者のためにバーチャル発表も可能である。

COPHA 2023 Organizers

COPHA 2023 is being convened by INTESDA in partnership with the the Parasitic Disease Research Center, Suranaree University of Technology, Thailand and the School of Public Policy at Chiang Mai University, Thailand.

In addition, COPHA 2023 is pleased to work with and support the Royal Canadian Medical Service, Ottawa, Canada; and Santa Monica College, School of Nursing, California, USA.

COPHA 2023 Event Schedule

Important Dates and Deadlines

Deadlines and the Presenter Schedule

The Deadline for Submissions is Friday, October 27, 2023.  Registration will open on Monday, October 30. The Schedule of Presenters will be posted on Friday, November 10, 2023.

Common Questions

• Hotel Accommodation
• Illness & Emergencies
• Meals & Receptions
• Presentations & Equipment
• Registration, Receipts & Certificates
• Scholarships & Funding
• Submissions, Review & Proceedings
• Visas & Invitation Letters

Hotel Accommodation [back to top of questions]

1. Does the registration fee include hotel accommodation and meals?
   No. Hotel accommodation, arranging reservations, meals and other travel matters are the responsibility of the participant.
2. What other hotels are nearest to the Kokusai Hotel Hiroshima?
   The nearest hotels are the Crowne Plaza Hotel, the Heiwa-odori Toyoko Inn and the Oriental Hotel.

Illness & Emergencies [back to top of questions]

1. What if I am suddenly unable to attend after registering?
   Contact the Secretariat immediately and we may offer you the option of switching to virtual presentation mode.
2. If I am unable to present, may my colleague present on my behalf?
   Yes. If the colleague has paid the registration fee and is listed on the original submission.
3. Does COPHA 2023 have a force majeure policy?
   Yes. INTESDA cannot and will not be held responsible if the event is postponed or cancelled due to natural disasters (fire, storms, floods), governmental or societal actions (war, invasion, civil unrest, labor strikes), infrastructure failures (transportation, energy) or failure to meet the minimum number of submissions and registrants required for the event to be viable.

Meals & Receptions [back to top of questions]

1. Will the event have coffee breaks?
   Yes. Tea, coffee, ice water and snacks will be provided. See the program schedule for deals.
2. Will there be a welcome reception?
   Yes. There will be a welcome reception on the first day of the event.
3. May I bring a friend or family member to the reception?
   Guests of participants can join the dinner, if space is available. The dinner fee is ¥4000.

Presentations & Equipment [back to top of questions]

1. How much time is given for poster presentations?
   COPHA 2023 poster sessions are 60 minutes, which includes 15 minutes for set up.
2. What equipment is provided for oral presentations?
   Oral presentation is only available for virtual presenters on Saturday, December 2.
3. What is the format for Oral (Virtual) Presentations?
   Virtual presenters can present live via Zoom or they can submit a pre-recorded presentation.
4. What equipment is provided for poster presentations?
   Boards mounted on stands will be provided with tape. Posters should be A0 47 x 33 inches (118cm x 84cm).

Registration, Receipts and Certificates [back to top of questions]

1. Does my registration payment include fees for co-authors also attending?
   Co-authors presenting and expecting a certificate must register.
2. What does the registration fee include?
   Entrance to all sessions, official program, name badge, coffee breaks, welcome reception and access to the proceedings.
3. Does the registration fee include fees for travel expenses, hotel expenses, or sightseeing?
   No. Such expenses are your responsibility.
4. What is the refund policy?
   Requests must be submitted by November 17, 2023.
5. How can I receive a receipt for my registration payment?
   Registrants will be confirmed via email and receive a hard copy receipt onsite.
6. Will presenters and audience receive official certification of having attended and/or presented?
   Yes. The official receipt that you receive at the event will also certify that you presented and attended.
7. May family members and friends attend for free? No. Due to security and health protocols, only registrants may attend.

Scholarships & Funding [back to top of questions]

1. Do you offer scholarships, funding or waivers to participants?
   Limited funding might be available. Please contact the Secretariat for details.

Submissions, Reviews & Proceedings [back to top of questions]

1. Why must I provide my email address at my university to submit a proposal? The university registered email address is required for verification and security purposes. Submissions sent from Gmail, Yahoo, Hotmail and other private email accounts will be rejected.
2. How are abstract submissions reviewed?
   This is an international, double-blind, peer-reviewed event. For ISSN and review committee details see the event homepage.
3. When will I be notified if my proposal has been rejected or accepted? Depending on the volume of submissions received, we try to send decisions within a month of receiving the submission.
4. Is it required to submit a full paper?
   No. If you would like to submit a paper, please review the Submission Guidelines.
5. May I edit my proposal after submission?
   Yes. Edits will be permitted up to 2 weeks prior to the event.
6. When will the proceedings be available?
   Shortly after the event in electronic format. Please download from our homepage.

Visas & Invitation Letters [back to top of questions]

1. How can I know if I need a visa for travel?
   Contact the nearest Embassy or Consulate of Japan for details.
2. What visa support is provided by the organizers?
   There are two types of invitation letters: a PDF acceptance letter with an invitation to present, which the organizers provide free-of-charge to all accepted proposals; the second type is a formal invitation letter for travel, which requires additional fees due to the complexity of the application. For details regarding a formal hard copy invitation letter please contact us.
3. What if my visa application is rejected?
   All decisions by the Ministry of Foreign Affairs are final. We cannot and will not assist you if your travel application is rejected.

Contact

For all other questions and inquiries, please send an email to COPHA2023.secretariat(@) intesda.org