Travel Information

Weather | Attire | Meals | Venue Access | Transportation | Visa | Scholarships


Hiroshima has a humid subtropical climate with hot summers and cool winters. The summer is noticeably wetter than the winter, although rain falls throughout the year.

Current Weather in Hiroshima

Wednesday 03/21 100%
Rain likely. High 51F. Winds NNE at 10 to 15 mph. Chance of rain 100%. Rainfall around a half an inch.
Thursday 03/22 20%
Cloudy. High around 50F. Winds NNW at 10 to 20 mph.
Friday 03/23 10%
Mainly sunny. High 58F. Winds W at 5 to 10 mph.
Saturday 03/24 10%
Mainly sunny. High 62F. Winds SW at 5 to 10 mph.
Sunday 03/25 10%
Generally sunny. High around 65F. Winds SSW at 5 to 10 mph.


During the event sessions, the expected dress code is business casual. If you will be traveling around the city, we suggest wearing comfortable shoes and to bring a light jacket and hat.


Join us for an opportunity to catch up and mingle with fellow participants in a warm and relaxing atmosphere. The reception will serve a variety of Japanese, western and vegetarian courses. This event is open to registrants only. Seating is limited, so guests of registrants must RSVP in advance. We regret that children cannot join the reception.

Date: Sunday, April 29, 2018
Time: 17:30 to 19:00
Rally: We will Mitsui Garden Hotel lobby at 17:15.
Cost: Free for registered participants
Guests: 3500 JPY and must RSVP

Venue Access

Collage Hiroshima MGH
All sessions and the welcome reception will be held in the Mitsui Garden Hotel Hiroshima, which is located a short distance from Peace Park. Situated in the city center, this hotel is close to Hiroshima Peace Memorial Museum, Hiroshima Peace Memorial Park, and Hiroshima National Peace Memorial Hall for the Atomic Bomb Victims. Also nearby are A-Bomb Dome and Bell of Peace.


  • 15 minutes from JR Hiroshima Station to Fukuromachi stop by streetcar.
  • 10 minutes on foot from the Bus Center
  • Approx. 1 hour Limousine bus from Hiroshima Airport (arrive at Bus Center)

Mitsui Garden Hotel Hiroshima Address & Website
Address: 9-12 Nakamachi, Nakaku, Hiroshima, 730-0037

TEL: 082-240-1131
FAX: 082-242-3001


International Travelers

Hiroshima Airport serves both international and domestic flights, and is an accessible route for participants traveling via Tokyo Narita Airport (NRT) or Osaka Kansai International Airport (KIX).

Limousine buses from Hiroshima Airport to the Hiroshima City

  • Bus service from Hiroshima Airport to the city center depart every 15 minutes. It takes approximately 50 minutes and costs JPY 1300; or you can pay 2,360yen (both ways; ticket valid for 7 days). The bus has two destination options: (1) the Hiroshima Bus Terminal in the center of the city, and (2) Hiroshima Train Station, also in the center of the city. Streetcar service from both locations will reach most hotels around the city. Alternatively, you may opt to take a taxi.
  • The conference does not provide transportation services to and from the airport. Airport shuttle services or taxis are readily available outside of the airport.

Domestic Travelers

Shinkansen (bullet train) Service from Tokyo and Osaka

  • Shinkansen trains depart from Tokyo Station and Shinagawa Station every 15 to 20 minutes. The distance from Tokyo to Hiroshima is 894km or 559 miles, and will take approximately 4 hours. The train fare depends on the type of ticket and train service. For more information, please click here
  • Shinkansen trains depart from Shin-Osaka Station every 15 to 20 minutes. The distance from Shin-Osaka to Hiroshima is 342km or 212 miles, and will take approximately 1hr, 45 minutes. The train fare depends on the type of ticket and train service. For more information, please click here


According to the Japan Ministry of Foreign Affairs, as of 2015, passport holders from (67) countries have visa exemptions for entering Japan, and do not need to apply for a visa with an invitation letter.

Click Here to See the List of Countries with Visa Exemptions

Invitation Letters

If you are from a country without a visa exemption, then you will need an invitation letter when applying for visa permission to travel to Japan, which can be prepared for registered presenters and audience on a case-by-case basis by the event organizer. If you are unsure, please contact the Embassy or Consulate of Japan nearest you for travel requirements.

Please note that registering for the event does not oblige the organizers to provide visa support nor does the registration fee payment include the costs associated with preparing, processing and mailing letters of invitation. An official, original hard copy is stamped, signed and sent by to you by EMS.

There are two types of invitation letters: a PDF acceptance letter with an invitation to present, which the organizers provide free-of-charge to all accepted proposals; the second type is a formal invitation letter for travel, which will be provided for free on a case-by-case basis to confirmed registrants only. Formal hard copy invitation letters mailed by express mail service are 15,000 JPY).

Scholarships, Funding & Waivers

  1. Do you offer scholarships, funding or waivers to participants?
    Unfortunately, we are unable to offer scholarships or funding for this event. This is a small event and the budget is very limited. We hope this situation will change in the future.
  2. Can the registration fee be waived or reduced? The registration fee is necessary for covering the event costs, so the fee cannot be waived nor reduced; however, we do offer group rates for 5 or more persons (contact us for details).