Weather | Attire | Meals | Venue Access | Transportation | Visa | Scholarships
Tokyo has a humid subtropical climate with hot summers and cool winters. The summer is noticeably wetter than the winter, although rain falls throughout the year.
Current Weather in Tokyo
Mostly cloudy skies. High 74F. Winds S at 5 to 10 mph.
Partly to mostly cloudy. High 81F. Winds SE at 5 to 10 mph.
Chance of Rain
Overcast with rain showers at times. High 74F. Winds light and variable. Chance of rain 60%.
Sunshine and clouds mixed. High near 80F. Winds SSW at 5 to 10 mph.
Partly cloudy. High near 85F. Winds ESE at 5 to 10 mph.
During the event sessions, the expected dress code is business casual. If you will be traveling around the city, we suggest wearing comfortable shoes and to bring a light jacket and hat.
Join us for an opportunity to catch up and mingle with fellow participants in a warm and relaxing atmosphere. This light lunch reception will serve a variety of Japanese, western and vegetarian courses. Coffee and ice water will be served. Please note that due to limited space and limited food, this reception is open only to registered participants.
Date: Sunday, September 2, 2018
Time: 12:00 to 13:00
Location: Hotel Sunroute Plaza Hotel
Cost: Free for registered participants
The designated hotel and venue site is the Hotel Sunroute Plaza Shinjuku. This chic hotel is located in the busy Shinjuku business district of Tokyo, Japan. Newly renovated in 2007 with sleek lines and modern furniture, this Tokyo Shinjuku hotel’s guestrooms are both contemporary and inviting for business and leisure travelers. Spacious and considerate, Hotel Sunroute offers guests competitive prices with special discounts and deals and the choice of a variety of guestrooms to meet each party’s specifications. The hotel is located a quick three minute walk from JR Shinjuku Station and bus stations, which conveniently puts Tokyo business travelers in the epicenter of the district’s commerce.
From/To Haneda Airport by Train or Taxi
By Train (about 50-60 mins /610 – 860 JPY)
a) Haneda Airport Station→（Tokyo Monorail）→Tennozu Isle Station→（Direct operation of Rinkai Line with JR Saikyo Line）→Shinjuku Station→（On foot）→Hotel Sunroute Plaza Shinjuku
b) Haneda Airport Station→（Keikyu Line）→Shinagawa Station→（JR Yamanote Line）→Shinjuku Station→（On foot）>→Hotel Sunroute Plaza Shinjuku
By Taxi (about 60 mins / about 10,000 JPY)
From/To Narita International Airport by Train or Taxi
By Train(about 80 mins / 3,110 JPY)
Narita International Airport→ （Narita Express）→Shinjuku Station→（On foot）→Hotel Sunroute Plaza Shinjuku
By Taxi (about 120 mins / about 30,000 JPY)
JR SHINJUKU STATION（South Gate）
South Gate | 3min walk. Please use the South Exit and go right. Keep walking until you reach the first intersection (Nishi Shinjuku 1-chome),and turn left there. Walk straight, pass McDonald’s and keep on walking for about 50m. Finally you will see the Hotel Sunroute Plaza Shinjuku on the right side.
JR SHINJUKU STATION（Koshu-kaido Gate）
Koshu-kaido Gate | 3min walk. Please turn left at the exit. Walk under the pedestrian bridge and keep straight on. Turn left at the first intersection, pass McDonald’s, and keep on walking for about 50m. Finally you will see the Hotel Sunroute Plaza Shinjuku on the right side of the street.
JR SHINJUKU STATION（New South Gate）
New South Gate | 4min walk. From the ticket gate, please go to the right. Keep walking until you come outside, where you will find the Southern Terrace. Please turn left, pass Starbucks Café, and when you come to the Krispy Kreme Doughnut Shop, and then turn right and walk down the stairway. After going down the first stairs, take the second set of stairs at the right corner on the staircase landing, and go down to the bottom. You will see the Hotel Sunroute Plaza Shinjuku across the street.
JR SHINJUKU STATION（Southeast Gate）
Southeast Gate | 4min walk. After going out of the exit, please walk to the right (Please do not go down the stairs in front of the exit.) You will come across to the Koushu Kaido street with a view of the huge Takashimaya Department Store in front of you. Facing Takashimaya, please go right. Keep on walking, and turn left at the 2nd traffic light (Nishi Shinjuku 1-chome intersection). Go straight, and pass McDonald’s and if you walk on, you will see the Hotel Sunroute Plaza Shinjuku on the right side.
TOEI OEDO LINE SHIJUKU STATION（A1 Exit）
A1 Exit | 1 min walk. After going out of the exit, the Hotel Sunroute Plaza Shinjuku is just on the right.
TOEI OEDO LINE SHIJUKU STATION（A4 Exit）
A4 Exit | 3min walk. After going out of the exit, please turn right. Walk for about 10m and you will come to an intersection (Nishi Shinjuku 1-chome). Turn right at this intersection, pass McDonald’s and you will see the Hotel Sunroute Plaza Shinjuku on the right side.
KEIO LINE SHINJUKU STATION（Lumine Exit）
Lumine Exit | 3min walk. Turn left after going out of the exit, and soon you will see Nishi Shinjuku 1-chome intersection. Please go past the corner of Yoshinoya Restaurant on the left. After walking for about 50m, you will see the Hotel Sunroute Plaza Shinjuku on the right side.
According to the Japan Ministry of Foreign Affairs, as of 2017, passport holders from (69) countries have visa exemptions for entering Japan, and do not need to apply for a visa with an invitation letter.
Click Here to See the List of Countries with Visa Exemptions
If you are from a country without a visa exemption, then you will need an invitation letter when applying for visa permission to travel to Japan, which can be prepared for registered presenters and audience on a case-by-case basis by the event organizer. If you are unsure, please contact the Embassy or Consulate of Japan nearest you for travel requirements.
Please note that registering for the event does not oblige the organizers to provide visa support nor does the registration fee payment include the costs associated with preparing, processing and mailing letters of invitation. An official, original hard copy is stamped, signed and sent by to you by EMS.
There are two types of invitation letters: a PDF acceptance letter with an invitation to present, which the organizers provide free-of-charge to all accepted proposals; the second type is a formal invitation letter for travel, which will be provided for free on a case-by-case basis to confirmed registrants only. Formal hard copy invitation letters mailed by express mail service are 15,000 JPY.
Scholarships, Funding & Waivers
- Do you offer scholarships, funding or waivers to participants?
Unfortunately, we are unable to offer scholarships or funding for this event. This is a small event and the budget is very limited. We hope this situation will change in the future.
- Can the registration fee be waived or reduced? The registration fee is necessary for covering the event costs, so the fee cannot be waived nor reduced; however, we do offer a virtual presentation option (contact us for details).