Travel Information

Weather | Attire | Meals | Venue Access | Transportation | Visa | Scholarships


Osaka has a humid subtropical climate with hot summers and cool winters. The summer is noticeably wetter than the winter, although rain falls throughout the year.


During the event sessions, the expected dress code is business casual. If you will be traveling around Hiroshima, we suggest wearing comfortable shoes and to bring a light jacket and hat.

Welcome Reception

We warmly invite participants to join us for dinner in a relaxing atmosphere. The reception is a great chance to meet other participants, network, discuss research and sample the famous cuisine of Osaka.

It has been said that the people of Osaka spend more on food than on anything else, and the term “kuidaore” (“eat until you drop”) is used to describe the food culture here. Not surprisingly, Osaka is famous for various local dishes, some of which have attained nationwide and even international fame

The menu will suit everyone’s tastes from Japanese and western to vegetarian and halal. We will depart from the Osaka Corona Hotel lobby promptly at 16:45 and walk as a group to the restaurant, which is only a few minutes on foot from the Corona Hotel.

Date: Friday, March 27, 2020
Time: 17:00 to 18:30
Style: All-you-can-eat-and drink
Food: Japanese, Vegetarian, Halal
Cost:  ¥1000 for Registrants / ¥3500 for guests
RSVP: Required (cancellations will incur a ¥500 penalty)

Please note that the reception is contingent on having a minimum number of dinner participants.

Venue Access

osaka corona

Everyone needs a place to lay their weary head. For travelers visiting Osaka, Osaka Corona Hotel is an excellent choice for rest and rejuvenation. Well-known for its budget friendly environment and proximity to great restaurants and attractions, Osaka Corona Hotel makes it easy to enjoy the best of Osaka. Osaka Corona Hotel is a budget friendly hotel offering air conditioning in the rooms, and it is easy to stay connected during your stay as free Wi-Fi is offered to guests.

The hotel features 24 hour front desk and baggage storage. Plus, guests can enjoy a restaurant, which has made this a popular choice among travelers visiting Osaka. For guests with a vehicle, parking is available. For those interested in checking out popular landmarks while visiting Osaka, Osaka Corona Hotel is located a short distance from Mainichi Broadcasting System Headquarter (Chayamachi Plaza) (3.0 km) and HEP FIVE Ferris Wheel (3.5 km).

During your visit, be sure to check out one of Osaka’s popular steakhouses such as Yakiniku no Matsuya Shin Osaka (grilled meat), The Cosmopolitan, and The Garden Oriental Osaka, all a short distance from Osaka Corona Hotel. Should time allow, Dorin- Tokaido Shinkansen 20th Anniversary Commemoration, Ajinokoji, and Water Service Memorial are some popular attractions that are within walking distance. Whether you’re travelling for business, pleasure or both, Osaka Corona Hotel is sure to make your visit to Osaka one worth remembering.


Transportation to Corona Hotel from Kansai International Airport: Approximately 51 min to Shin-Osaka station by JR ‘Haruka’ limited express train. It is a 200m walk to hotel from Shin-Osaka station’s north exit and taking stairs towards Nishi-Awaji 1-chome.

Hotel Address

Osaka Corona Hotel

Address: 1 Chome-3-21 Nishiawaji, Higashiyodogawa Ward, Osaka, 533-0031



International Travelers

Please visit the Travel Desk of Kansai Tourist Information Center which is located on the 1st floor of terminal 1 building to get information on transportation into the city. You can also book your tickets here for transportation as well as hotels.


The fastest way to get to into the city is by train. To get to Shin Osaka Station please use the JR ‘Haruka’ express train which takes 50 minutes and costs 2,330 yen. If you are going to Osaka Station please use the Kansai Airport Rapid Service which takes around 65-70 minutes and costs 1,190 yen. If you have a Japan Rail Pass, it can be used with both of these JR trains.


Limousine bus service takes approximately 1 hour to arrive at Osaka Station and costs 1,550 yen.

The conference does not provide transportation services to and from the airport. Airport shuttle services or taxis are readily available outside of the airport.

Domestic Travelers

Shinkansen (bullet train) Service from Tokyo and Osaka

  • Shinkansen trains depart from Tokyo Station and Shinagawa Station every 15 to 20 minutes. The trip from Tokyo to Osaka  will take approximately 2.5 hours. The train fare depends on the type of ticket and train service. For more information, please click here
  • Take the bullet train to Shin Osaka station and the hotel is just a 200 meter walk. The fare depends on where you are boarding. For more information, please click here

Click Here for Osaka Public Transportation Maps and Information


According to the Japan Ministry of Foreign Affairs, as of 2019, passport holders from (69) countries have visa exemptions for entering Japan, and do not need to apply for a visa with an invitation letter.

Click Here to See the List of Countries with Visa Exemptions

Invitation Letters

If you are from a country without a visa exemption, then you will need an invitation letter when applying for visa permission to travel to Japan, which can be prepared for registered presenters and audience on a case-by-case basis by the event organizer. If you are unsure, please contact the Embassy or Consulate of Japan nearest you for travel requirements.

Please note that registering for the event does not oblige the organizers to provide visa support nor does the registration fee payment include the costs associated with preparing, processing and mailing letters of invitation.

There are two types of invitation letters: a PDF acceptance letter with an invitation to present, which the organizers provide free-of-charge to all accepted proposals; the second type is a formal invitation letter for travel, which will be provided for free on a case-by-case basis to confirmed registrants only. Formal hard copy invitation letters mailed by express mail service are 10,000 JPY.

Scholarships, Funding & Waivers

  1. Do you offer scholarships, funding or waivers to participants?
    Unfortunately, we are unable to offer scholarships or funding for this event. This is a small event and the budget is very limited. We hope this situation will change in the future.
  2. Can the registration fee be waived or reduced? The registration fee is necessary for covering the event costs, so the fee cannot be waived nor reduced; however, we do offer a virtual presentation option.