Schedule, Deadlines & Help

Overview | Deadlines | Conference Events | Common Questions | Contact

Overview

The 6th Conference on Sustainable Tourism in Asia is an annual, international, peer-reviewed event that has been held every year in Hiroshima. This year’s event will coincide with the end of autumn and start of winter in Japan, which is actually an ideal time of the year for visiting Hiroshima. All attending participants will have an opportunity for travel around Hiroshima, including its two UNESCO World Heritage Sites: Peace Park and the Shrine Island of Miyajima (Itsukushima).

Friday, December 20
Saturday, December 21
Sunday, December 22
  09:30 to 10:00
Check-in Available
Optional Peace Park Tour
11:30 to 12:30
15:00 to 16:00
Check-in Available
10:00 to 11:30
Opening Remarks & Plenary Speaker
Optional Miyajima Tour
12:30 to 16:30
Optional Welcome Dinner Reception
17:00 to 18:30
11:30 to 12:30
Welcome Reception with Posters
 
  12:30 to 18:30
Oral Sessions
 

Important Dates and Deadlines

COSTA 2019 will be held December 20-21, 2019
Submissions are due by Friday, October 4
Decisions will be sent within two weeks*
Registration
will open Monday, October 7
Early Registration is available until
Friday, October 18
Advance Rate is available until Friday, November 1
Late Registration is available until Friday, November 1
Presenter Schedule will be posted after Monday, October 24
Final Registration must be confirmed by Friday, December 6
Full Paper (optional) is due by Friday, December 6
Virtual Presenter files must be sent by Friday, December 6

Deadlines and Presenter Schedule

The Program Schedule will be announced after Monday, October 24, 2019.

Common Questions

Hotel Accommodation [back to top of questions]

  1. Does the registration fee include hotel accommodation and meals?
    No. Hotel accommodation, arranging reservations, meals and other travel matters are the responsibility of the participant.
  2. Can you recommend hotels near the Hiroshima Kokusai Hotel? The Kokusai Hotel is in the heart of downtown Hiroshima City, near Peace Park, with dozens of hotels nearby. Please check one of the many online hotel booking sites or consult a travel agency to advise you

Illness & Emergencies [back to top of questions]

  1. What if I am suddenly unable to attend after registering?
    Contact the secretariat immediately to change to virtual presentation mode.
  2. If I am unable to present, may my colleague present on my behalf?
    Only if your colleague is a co-presenter and listed on the original submission.

Meals & Receptions [back to top of questions]

  1. Will there be a welcome reception?
    Yes. There will be an optional ticketed welcome reception in the evening of Friday, December 20, 2019. The ticket is 4,500 JPY per person.
  2. May I bring a friend or family member to the reception?
    No. The reception is part of the event. It is for registered participants only.

Presentations & Equipment [back to top of questions]

  1. How much time is given for oral presentations?
    Oral presenters are allotted 20 minutes and arranged in parallel sessions of 3 to 5 presenters.
  2. What equipment is provided for oral presentations?
    Computers, projectors, laser pointers and screens will be provided in each presentation room. Tech support is available.
  3. What equipment is provided for poster presentations?
    Posters should be A0 47 x 33 inches (118cm x 84cm).

Registration, Receipts and Certificates [back to top of questions]

  1. Does my registration payment include fees for co-authors also attending?
    No. If your co-author will present with you, then he/she must register separately as a presenter.
  2. What does the registration fee include?
    Entrance to all sessions, official program, name badge, coffee breaks and access to the proceedings.
  3. Does the registration fee include fees for travel expenses, hotel expenses, or sightseeing?
    No. Such expenses are your responsibility.
  4. What is the refund policy?
    Requests must be submitted by Friday, August 2, 2019. Penalties may apply.
  5. How can I receive a receipt for my registration payment?
    Registrants will be confirmed via email and receive a hard copy receipt onsite.
  6. Will presenters and audience receive official certification of having attended and/or presented?
    Yes. The official receipt that you receive at the event will also certify that you presented and attended.
  7. May family members and friends attend for free? No. Due to security, only registrants may attend. Also, no children are allowed.

Scholarships & Funding [back to top of questions]

  1. Do you offer scholarships, funding or waivers to participants?
    Unfortunately, we are unable to offer scholarships or funding. This is a small event and the budget is very limited. We hope this situation will change in the future.
  2. Can the registration fee be waived or reduced? The registration fee is necessary for covering the event costs, so the fee cannot be waived nor reduced; however, we do offer a virtual presentation option.

Submissions, Reviews & Proceedings [back to top of questions]

  1. Why must I provide my email address at my university to submit a proposal? The university registered email address is required for verification and security purposes. Submissions sent from Gmail, Yahoo, Hotmail and other private email accounts will be rejected.
  2. How are abstract submissions reviewed?
    All submissions are graded using a double blind, peer review process. The abstract is scored using a rubric that assessed areas such as originality, clarity/organization, spelling/grammar and suitability for the event.
  3. When will I be notified if my proposal has been rejected or accepted? Depending on the volume of submissions received, we try to send decisions within two three weeks of receiving the submission.
  4. Is it required to submit a full paper?
    No. If you would like to submit a paper, please review the Submission Guidelines.
  5. May I edit my proposal after submission?
    Yes. Edits will be permitted up to 1 month prior to the event.
  6. When will the proceedings be available?
    Shortly after the event in electronic format. We will send you a link.

Visas & Invitation Letters [back to top of questions]

  1. How can I know if I need a visa for travel?
    Contact the nearest embassy or consulate of Japan for details.
  2. What if my visa application is rejected?
    All decisions by the Embassy of Japan are final. We cannot and will not assist if your application is rejected.
  3. How can I receive a letter of guarantee?
    We do not provide guarantee letters. Ask your university or government for help.

Contact

For all other questions and inquiries, please send an email to secretariat (at) intesda.org