Venue & Events

Hotel Collage


Shinjuku (新宿) is one of the 23 city wards of Tokyo, but the name commonly refers to just the large entertainment, business and shopping area around Shinjuku Station.

Shinjuku Station is the world’s busiest railway station, handling more than two million passengers every day. It is served by about a dozen railway and subway lines, including the JR Yamanote Line. Shinjuku is also one of Tokyo’s major stops for long-distance highway buses. A large bus terminal, named Busta Shinjuku, is conveniently located on top of the railway station.

West of the station is Shinjuku’s skyscraper district, home to many of Tokyo‘s tallest buildings, including several premier hotels and the twin towers of the Metropolitan Government Office, whose observation decks are open to the public for free.

Northeast of the station lies Kabukicho, Japan’s largest and wildest red light district, while department stores, subterranean malls and electronic shops surround Shinjuku Station on all four sides, including the redeveloped Southern Terrace.

Welcome Reception

Join us for an opportunity to catch up and mingle with fellow participants in a warm and relaxing atmosphere. The reception will serve a variety of Japanese, western and vegetarian light lunch snacks. This event is open to registrants only.

Date: Saturday, September 1, 2018
Time: 12:00 to 12:45
Cost: Free for registered participants


Click here for more details about the welcome dinner

Event Location and Headquarter Hotel

Hotel Sunroute Plaza Shinjuku Tokyo


The designated hotel and venue site is the Hotel Sunroute Plaza Shinjuku. Hotel Sunroute Plaza Shinjuku is a chic hotel located in the busy Shinjuku business district of Tokyo, Japan. Newly renovated in 2007 with sleek lines and modern furniture, this Tokyo Shinjuku hotel’s guestrooms are both contemporary and inviting for business and leisure travelers. Spacious and considerate, Hotel Sunroute offers guests competitive prices with special discounts and deals and the choice of a variety of guestrooms to meet each party’s specifications. The hotel is located a quick three minute walk from JR Shinjuku Station and bus stations, which conveniently puts Tokyo business travelers in the epicenter of the district’s commerce.

Hotel Features

Check in / Check out

Check in is available from 14:00. Check out is 11:00 a.m.


Enjoy a variety of food and drink options throughout the day, from fine dining to lighter meals at the full-service, on-site restaurant and lounge. Work or relax at your leisure with convenient in-room dining.

The chic, white-themed interior of Hotel Sunroute Plaza Shinjuku’s Italian restaurant and bar, Villazza trattoria, add the color to your scenery and memory of Shinjuku district and your cuisine. Restaurant Villazza uses finest and fresh ingredients to create traditional Italian cuisines.

Guests can also enjoy great savory of Café & Bar, a relaxed dining venue for enjoying lunch, tea time and evening cocktails. The lunch includes light fare and coffee and desserts at tea time, and at night, guests can dine on antipasto with fine cocktail selections.

Hotel Address

Hotel Address: 2-3-1 Yoyogi, Shibuya-ku, 151-0053 Tokyo – Japan
Hotel Phone: Tel: +81-3-3375-3211
Fax: +81-3-5365-4110
Send a Message: plaza-shinjuku (@)


Click here to visit the venue hotel homepage

Hotel Reservations

It is not required to stay at the venue hotel. All participants are responsible for making his or her own hotel reservation. The cost of the hotel room is not included in the registration fee. Any guestroom changes, cancellations, disputes, etc., are the participant’s responsibility.

A limited number of single rooms are being held at venue hotel for registered participants only. Contact the event coordinator for details.

Overflow Hotels

There are many other hotels in Tokyo metropolitan area. Hotel Sunroute Plaza Shinjuku is centrally located and within easy access of public transportation or walking from nearby hotels. Please consult a travel agent or an online travel website to find alternate hotels.