Schedule, Deadlines & Help

Overview | Deadlines | Download Program | Common Questions | Contact

Overview

We cordially welcome you to join us Saturday and Sunday, September 1-2, 2018 for the International Conference on the Humanities, Social Sciences and Sustainability (ICOHS 2018) at the Hotel Sunroute Plaza Shinjuku in Tokyo, Japan. This event will be held in partnership with our symposium on Water, Sanitation and Hygiene (WASH 2018) as well as our conference on Social Responsibility in Asia (COSRA 2018).

This is a small, international, peer-reviewed conference with a limited number of oral and poster presentation time slots. We encourage all interested participants to submit presentations as early as possible. Please note that submissions and registration will close when the event has reached its capacity.

Saturday, September 1
Sunday, September 2
10:30 to 13:00
Check-in Available
08:00 to 09:20
Morning Session
11:00 to 12:00
Opening Remarks
09:20 to 09:30
Closing Remarks
12:00 to 12:45
Welcome Reception
 
12:45 to 16:45
Afternoon Sessions
 

Important Dates and Deadlines

ICOHS 2018
will be held
September 1-2, 2018
Submissions due
Friday, August 17
Final Registration for all presenters is
Friday, August 24
Full Paper (optional) must be received by Friday, August  24

Deadlines and Presenter Schedule

The ICOHS 2018 Program Schedule will be announced after Monday, August 13, 2018.

Common Questions

Hotel Accommodation [back to top of questions]

  1. Does the registration fee include hotel accommodation and meals?
    No. Hotel accommodation, arranging reservations, meals and other travel matters are the responsibility of the participant.
  2. Can you recommend other hotels near the Hotel Sunroute Plaza Shinjuku? Shinjuku is in the heart of the Tokyo business district with dozens of hotels nearby. Please check one of the many online hotel booking sites or consult a travel agency to advise you.

Illness & Emergencies [back to top of questions]

  1. What if I am suddenly unable to attend after registering?
    Contact the secretariat immediately and we may offer you the option of switching to virtual presentation mode.
  2. If I am unable to present, may my colleague present on my behalf?
    Only if your colleague is a co-presenter and listed on the original submission.

Meals & Receptions [back to top of questions]

  1. Will the event have tea breaks?
    Yes. Hot and cold drinks will be provided. See the program schedule for deals.
  2. Will there be a welcome reception?
    Yes. There will be a welcome reception on the first day of the event.
  3. May I bring a friend or family member to the reception?
    No. This is a small event with limited space and limited food. Entrance to the reception is only for registered participants.

Presentations & Equipment [back to top of questions]

  1. How much time is given for oral presentations?
    Oral presenters are allotted 20 minutes and arranged in parallel sessions of 3 to 5 presenters.
  2. What equipment is provided for oral presentations?
    Computers, projectors, laser pointers and screens will be provided in each presentation room. Tech support is available.
  3. What equipment is provided for poster presentations?
     Posters should be A0 47 x 33 inches (118cm x 84cm).

Registration, Receipts and Certificates [back to top of questions]

  1. Does my registration payment include fees for co-authors also attending?
    No. If your co-author will present with you, then he/she must register separately as a presenter.
  2. What does the registration fee include?
    Entrance to all sessions, official program, name badge, coffee breaks and access to the proceedings.
  3. Does the registration fee include fees for travel expenses, hotel expenses, or sightseeing?
    No. Such expenses are your responsibility.
  4. What is the refund policy?
    Requests must be submitted by August 10, 2018.
  5. How can I receive a receipt for my registration payment?
    Registrants will be confirmed via email and receive a hard copy receipt onsite.
  6. Will presenters and audience receive official certification of having attended and/or presented?
    Yes. The official receipt that you receive at the event will also certify that you presented and attended.
  7. May family members and friends attend for free? No. Due to security, only registrants may attend. Also, no children are allowed.
  8. What is the E-mail policy? A university or institution registered email address issued to you is required to apply as either a presenter or as audience. Personal email addresses (i.e. Gmail, Yahoo, Hotmail, etc.) will be rejected without notice and the application file will be deleted.

Scholarships & Funding [back to top of questions]

  1. Do you offer scholarships, funding or waivers to participants?
    Unfortunately, we are unable to offer scholarships or funding. This is a small event and the budget is very limited. We hope this situation will change in the future.
  2. Can the registration fee be waived or reduced? The registration fee is necessary for covering the event costs (facility use, equipment, materials, receptions, events and staff, etc.), so the fee cannot be waived nor reduced; however, we do offer a virtual presenter option.

Submissions, Reviews & Proceedings [back to top of questions]

  1. How are abstract submissions reviewed?
    This is an international, double-blind, peer-reviewed event.
  2. Is it required to submit a full paper?
    No. If you would like to submit a paper, please review the Submission Guidelines.
  3. May I edit my proposal after submission?
    Yes. Edits will be permitted up to 1 month prior to the event.
  4. When will the proceedings be available?
    Shortly after the event in electronic format. Please download from our homepage.

Visas & Invitation Letters [back to top of questions]

  1. How can I know if I need a visa for travel?
    Contact the nearest Embassy or Consulate of Japan for details.
  2. How much is the fee for invitation letters?
    There are two types of invitation letters: a PDF acceptance letter with an invitation to present, which the organizers provide free-of-charge to all accepted proposals; the second type is a formal invitation letter for travel, which will be provided for free on a case-by-case basis to confirmed registrants only. Formal hard copy invitation letters mailed by express mail service are 15,000 JPY.
  3. What if my visa application is rejected?
    All decisions by the Ministry of Foreign Affairs are final. We cannot and will not assist if your application is rejected.
  4. How can I receive a letter of guarantee?
    We do not provide guarantee letters. Ask your university or government for help.

Contact

For all other questions and inquiries, please send an email to secretariat (at) intesda.org