Invitation Letters & Grants


According to the Japan Ministry of Foreign Affairs, as of 2015, passport holders from (67) countries have visa exemptions for entering Japan, and do not need to apply for a visa with an invitation letter.

Click Here to See the List of Countries with Visa Exemptions

Invitation Letters

Contact the Embassy or Consulate of Japan nearest you for travel requirements. Please note that registering for the event does not oblige the organizers to provide visa support. As a general rule, the organizers do not provide visa support. If you need travel documents, we suggest that you ask your university or government for support.

Requests for Funding

  1. What if I cannot attend due to financial difficulties? We offer a virtual presentation option for participants unable to attend in person due to the high cost of travel and/or lack of financial support.
  2. Do you offer scholarships, funding or waivers to participants?
    Unfortunately, we are unable to offer scholarships or funding. This is a small event and the budget is very limited. We hope this situation will change in the future.
  3. Can the registration fee be waived or reduced? The registration fee is necessary for covering the event costs (facility use, equipment, materials, breaks, staff, etc.), so the fee cannot be waived nor reduced; however, we do offer group rates.