Schedule, Deadlines & Help

Overview | Deadlines | Conference Events | Common Questions | Contact

Overview

We welcome you to join us in Hiroshima, Japan on Saturday and Sunday, August 3-4, 2019 for the 6th Conference on Human Development in Asia.

COHDA 2019 will precede the 74th Hiroshima Peace Memorial Ceremony. All attending participants will have an opportunity for travel around Hiroshima, including its two UNESCO World Heritage Sites: Peace Park and the Shrine Island of Miyajima (Itsukushima).

Friday, August 2
Saturday, August 3
Sunday, August 4
  09:30 to 10:00
Check-in Available
Optional Peace Park Tour
11:30 to 12:30
15:00 to 16:00
Check-in Available
10:00 to 11:30
Opening Remarks & Plenary Speaker
Optional Miyajima Tour
12:30 to 16:30
Optional Welcome Dinner Reception
17:00 to 18:30
11:30 to 12:30
Welcome Reception with Posters
 
  12:30 to 18:30
Oral Sessions
 

Important Dates and Deadlines

COHDA 2019 will be held August 3-4, 2019
Submissions are due by Friday, May 31
Decisions will be sent within two weeks*
Registration
will open Monday, June 3
Early Registration is available until
Friday, June 14
Advance Registration starts June 15
and ends July 5
Late Registration starts July 6
and ends July 31
Presenter Schedule will be posted after Friday, June 10
Final Registration must be confirmed by Friday, July 19
Full Paper (optional) is due by Friday, July 19
Virtual Presenter files must be sent by Friday, July 19

Conference Events

Planned Event Tours

Hiroshima UNESCO World Heritage Sites

Hiroshima Peace ParkPeace Park is dotted with dozens of memorials and monuments. Each has a story to tell about the people who once lived here. A narrated walk around the park with an English speaking guide will give you insight into the modern history of Hiroshima. During the walk, you will hear stories about monuments, memorials and people concerned in addition to the historical facts.

Tour Date: Sunday, August 4, 2019
Tour Time: 11:30 to 12:30
Tour Fee: 6,800 JPY p.p. (includes Miyajima Tour, round-trip transportation and lunch)
Disclaimer: Tour is dependent upon fair weather and a minimum number of participants.

MiyajimaConstructed in 593 A.D., Itsukushima (popularly known as Miyajima Shrine Island) was undamaged by the atomic bombing. The island consists of a series of temple buildings, tea houses and quaint shops. The long pier from which the torii in the sea can be seen offers majestic views of the inland sea and is considered one of Japan’s three most iconic views. As a UNESCO World Heritage site, it is considered a ‘must see’ for travelers to Japan.

 Optional guided tour to Miyajima the Shrine Island
Tour Date: Sunday, August 4, 2019
Tour Time: 12:30 to 16:30
Tour Fee: 6,800 JPY p.p. (includes Miyajima Tour, round-trip transportation and lunch)
Disclaimer: Tour is dependent upon fair weather and a minimum number of participants.

Common Questions

Hotel Accommodation [back to top of questions]

  1. Does the registration fee include hotel accommodation and meals?
    No. Hotel accommodation, arranging reservations, meals and other travel matters are the responsibility of the participant.
  2. What other hotels are nearest to the Mitsui Garden Hotel Hiroshima?
    The nearest hotels are the Crowne Plaza Hotel, the Heiwa-odori Toyoko Inn and the Oriental Hotel.

Illness & Emergencies [back to top of questions]

  1. What if I am suddenly unable to attend after registering?
    Contact the Secretariat immediately to change to virtual presentation mode.
  2. If I am unable to present, may my colleague present on my behalf?
    Only if your colleague is a co-presenter and listed on the original submission.

Meals & Receptions [back to top of questions]

  1. Will the event have coffee breaks?
    Yes. Tea, coffee, ice water and snacks will be provided. See the program schedule for deals.
  2. Will there be a welcome reception?
    Yes. There will be a welcome reception on the first day of the event.
  3. May I bring a friend or family member to the reception?
    No. The reception is part of the event. It is for registered participants only.

Presentations & Equipment [back to top of questions]

  1. How much time is given for oral presentations?
    Oral presenters are allotted 20 minutes and arranged in parallel sessions of 3 to 5 presenters.
  2. What equipment is provided for oral presentations?
    Computers, projectors, laser pointers and screens will be provided in each presentation room. Tech support is available.
  3. What equipment is provided for poster presentations?
    Posters should be A0 47 x 33 inches (118cm x 84cm). Please print and prepare your poster in advance of the conference. The organizers cannot and will not print posters.

Registration, Receipts and Certificates [back to top of questions]

  1. Does my registration payment include fees for co-authors also attending?
    No. If your co-author will present with you, then he/she must register separately as a presenter.
  2. What does the registration fee include?
    Entrance to all sessions, official program, name badge, refreshments and access to the proceedings.
  3. Does the registration fee include fees for travel expenses, hotel expenses and meals?
    No. Such expenses are your responsibility.
  4. What is the refund policy?
    Requests must be submitted in writing by Friday, June 28, 2019. Penalties will apply.
  5. How can I receive a receipt for my registration payment?
    Registrants will be confirmed via email and receive a hard copy receipt onsite.
  6. Will presenters and audience receive official certification of having attended and/or presented?
    Yes. The official receipt that you receive at the event will also certify that you presented and attended.
  7. May family members and friends attend for free? No. Due to security, only registrants may attend. Also, no children are allowed.

Scholarships & Funding [back to top of questions]

  1. Do you offer scholarships, funding or waivers to participants?
    Unfortunately, we are unable to offer scholarships or funding. This is a small event and the budget is very limited. We hope this situation will change in the future.
  2. Can the registration fee be waived or reduced? The registration fee is necessary for covering the event costs (facility use, equipment, materials, receptions, events and staff, etc.), so the fee cannot be waived nor reduced; however, we do offer a virtual presenter option.

Submissions, Reviews & Proceedings [back to top of questions]

  1. Why must I provide my email address at my university to submit a proposal? The university registered email address is required for verification and security purposes. 
  2. How are abstract submissions reviewed?
    This is an international, double-blind, peer-reviewed event. For ISSN and review committee details see the event homepage.
  3. When will I be notified if my proposal has been rejected or accepted? We try to send decisions within one month of receiving the submission; however, depending on the volume of submissions, the review period may be shorter or longer.
  4. Is it required to submit a full paper?
    No. If you would like to submit a paper, please review the Submission Guidelines.
  5. May I edit my proposal after submission?
    Yes. Edits will be permitted up to 1 month prior to the event.
  6. When will the proceedings be available?
    Shortly after the event in electronic format. We will send you a link.

Visas & Invitation Letters [back to top of questions]

  1. How can I know if I need a visa for travel?
    Contact the nearest Embassy or Consulate of Japan for details.
  2. What visa support is provided by the organizers?
    There are two types of invitation letters: a PDF acceptance letter with an invitation to present, which the organizers provide free-of-charge to all accepted proposals; the second type is a formal invitation letter for travel, which will be provided for free on a case-by-case basis to confirmed registrants only. Formal hard copy invitation letters mailed by express mail service are 10,000 JPY.
  3. What if my visa application is rejected?
    All decisions by the Ministry of Foreign Affairs are final. We cannot and will not assist you if your travel application is rejected.

Contact

For all other questions and inquiries, please send an email to secretariat (at) intesda.org