Schedule, Deadlines & Help

Overview | Deadlines | Download Program | Common Questions | Contact

Overview

We welcome you to join us in Hiroshima, Japan on Friday and Saturday, August 3-4, 2018 for the 6th Asian Symposium on Healthcare Without Borders, which will be held jointly with the International Conference on Advancing the Life Sciences and Public Health Awareness (ALPHA) and the 3rd Pacific Symposium for Nursing and Healthcare Professionals (SNAHP 2018).

Friday, August 3rd: Opening Remarks and Plenary
Saturday, August 4th: Welcome Reception with Oral and Poster Sessions

HWB 2018 will precede the 73rd Hiroshima Peace Memorial and Remembrance Ceremony on Monday, August 6. All participants  will be invited to a special guided tour in English of Hiroshima Peace Park on Sunday, August 5, 2018. Following the Peace Park tour, there will be an optional excursion to visit the shrine island of Miyajima – both Peace Park and Miyajima are UNESCO World Heritage sites.

Friday, August 3
Saturday, August 4
Sunday, August 5
15:00 to 16:00
Check-in Available
Mitsui Hotel lobby 1F
09:00 to 15:00
Check-in Available
Mitsui Hotel, Hakuho 3F
12:30 to 13:30
Optional Event
Free, Guided Tour
Hiroshima Peace Park
16:00 to 17:00
Opening Remarks
09:45 to 12:00
Morning Sessions
 
  12:00 to 13:00
Welcome Reception
13:30 to 16:30
Optional Ticketed Tour
to Miyajima
   13:00 to 16:00
Afternoon Session
   

Important Dates and Deadlines

HWB 2018 will be held August 3-4, 2018
Submissions are due by Friday, July 13
Early Registration is available until
Friday, May 25
Program Schedule
will be posted after
Monday, May 28
Final Registration for presenters is due by Friday, July 20
Full Paper (optional) should be sent by
Friday, July 20

Deadlines and the Presenter Schedule

The Program Schedule will be available after Monday, May 28, 2018.

Common Questions

Hotel Accommodation [back to top of questions]

  1. Does the registration fee include hotel accommodation and meals?
    No. Hotel accommodation, arranging reservations, meals and other travel matters are the responsibility of the participant.
  2. What other hotels are nearest to the Mitsui Garden Hotel Hiroshima?
    The nearest hotels are the Crowne Plaza Hotel, the Heiwa-odori Toyoko Inn and the Oriental Hotel.

Illness & Emergencies [back to top of questions]

  1. What if I am suddenly unable to attend after registering?
    Contact the Secretariat immediately and we may offer you the option of switching to virtual presentation mode.
  2. If I am unable to present, may my colleague present on my behalf?
    Only if your colleague is a co-presenter and listed on the original submission.

Meals & Receptions [back to top of questions]

  1. Will the event have coffee breaks?
    Yes. Tea, coffee, ice water and snacks will be provided. See the program schedule for deals.
  2. Will there be a welcome reception?
    Yes. There will be a welcome reception on the first day of the event.
  3. May I bring a friend or family member to the reception?
    No. The reception is part of the event. It is for registered participants only.

Presentations & Equipment [back to top of questions]

  1. How much time is given for oral presentations?
    Oral presenters are allotted 20 to 25 minutes and arranged in parallel sessions of 3 to 5 presenters.
  2. What equipment is provided for oral presentations?
    Computers, projectors, laser pointers and screens will be provided in each presentation room. Tech support is available.
  3. What equipment is provided for poster presentations?
    Boards mounted on stands will be provided with tape. Posters should be A0 47 x 33 inches (118cm x 84cm).

Registration, Receipts and Certificates [back to top of questions]

  1. Does my registration payment include fees for co-authors also attending?
    No. If your co-author will present with you, then he/she must register separately as a presenter.
  2. What does the registration fee include?
    Entrance to all sessions, official program, name badge, coffee breaks, welcome reception and access to the proceedings.
  3. Does the registration fee include fees for travel expenses, hotel expenses, or sightseeing?
    No. Such expenses are your responsibility.
  4. What is the refund policy?
    Requests must be submitted by June 29, 2018.
  5. How can I receive a receipt for my registration payment?
    Registrants will be confirmed via email and receive a hard copy receipt onsite.
  6. Will presenters and audience receive official certification of having attended and/or presented?
    Yes. The official receipt that you receive at the event will also certify that you presented and attended.
  7. May family members and friends attend for free? No. Due to security, only registrants may attend. Also, no children are allowed.

Scholarships & Funding [back to top of questions]

  1. Do you offer scholarships, funding or waivers to participants?
    Unfortunately, we are unable to offer scholarships or funding. This is a small event and the budget is very limited. We hope this situation will change in the future.
  2. Can the registration fee be waived or reduced? The registration fee is necessary for covering the event costs (facility use, equipment, materials, breaks and staff, etc.), so the fee cannot be waived nor reduced; however, we do offer a virtual presentation option.

Submissions, Reviews & Proceedings [back to top of questions]

  1. Why must I provide my email address at my university to submit a proposal? The university registered email address is required for verification and security purposes. Submissions sent from Gmail, Yahoo, Hotmail and other private email accounts will be rejected.
  2. How are abstract submissions reviewed?
    This is an international, double-blind, peer-reviewed event. For ISSN and review committee details see the event homepage.
  3. When will I be notified if my proposal has been rejected or accepted? Depending on the volume of submissions received, we try to send decisions within a month of receiving the submission.
  4. Is it required to submit a full paper?
    No. If you would like to submit a paper, please review the Submission Guidelines.
  5. May I edit my proposal after submission?
    Yes. Edits will be permitted up to 1 month prior to the event.
  6. When will the proceedings be available?
    Shortly after the event in electronic format. Please download from our homepage.

Visas & Invitation Letters [back to top of questions]

  1. How can I know if I need a visa for travel?
    Contact the nearest Embassy or Consulate of Japan for details.
  2. What visa support is provided by the organizers?
    There are two types of invitation letters: a PDF acceptance letter with an invitation to present, which the organizers provide free-of-charge to all accepted proposals; the second type is a formal invitation letter for travel, which requires additional fees due to the complexity of the application. Formal hard copy invitation letters mailed by express mail service are 15,000 JPY.
  3. What if my visa application is rejected?
    All decisions by the Ministry of Foreign Affairs are final. We cannot and will not assist you if your travel application is rejected.

Contact

For all other questions and inquiries, please send an email to secretariat (at) intesda.org