Travel Information

Weather | Attire | Meals | Venue Access | Transportation | Visa | Scholarships


Nagoya is the capital city of Aichi prefecture and the largest city in central Japan. It has a humid subtropical climate with hot summers and cool winters. The summer is noticeably wetter than the winter, although rain falls throughout the year.

Current Weather in Nagoya City


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During the event sessions, the expected dress code is business casual. If you will be traveling around the city, we suggest wearing comfortable shoes and to bring a light jacket and hat.

Welcome Reception

Join us for an opportunity to catch up and mingle with fellow participants in a warm and relaxing atmosphere. The reception will serve a variety of Japanese, western and vegetarian courses.

Informal Dinner at a Japanese Izakaya (ticketed event)
Date: Saturday, June 29, 2019
Time: 18:00 to 19:30
Cost: 4,500 JPY per person

For More Information Please Visit the Program Page

Venue Access

Collage Nagoya GP

All SCOPE 2019 sessions will be held at the Nagoya Sakae Tokyu REI Hotel is located in the city center’s Sakae district, east of Nagoya station, a bustling area with many offices, hot shopping spots, and dining opportunities. At just a seven-minute walk from Sakae and Fushimi subway stations, the hotel has 297 rooms. Amenities include Satellite TV (regular channels and VOD) , refrigerator, hair dryer, pants press, bidet, LAN cable, coffee/tea set, slippers, body wash, facial & hand soap, shampoo, conditioner, toothbrush set, razor, shower cap, hair brush, body sponge, Q-tips, laundry service and nightwear. Check-in 3:00 p.m. / Check-out 10:00 a.m.

Address and Contact Information
Nagoya Sakae Tokyu REI Hotel
Sakae 3-1-8, Naka-ku, Nagoya-shi, Aichi-ken 460-0008

TEL: 052-251-0109 / FAX: 052-251-0299


Getting to the Nagoya Sakae Tokyu REI Hotel

The hotel can easily be accessed by bus, taxi and subway:

  • 8 minutes on foot from both Sakae Station Exit 8 and Fushimi Station Exit 4
  • 10 minutes by taxi from the Exit Sakuraguchi of JR Nagoya Station
  • 45 minutes by express train from Chubu International Airport

International Travelers

The nearest airport to Central Japan International Airport. It has daily connecting service to most other major airports in Japan. Trains from the airport reaches downtown Nagoya in less than 30 minutes.

With Meitetsu Line it is possible to arrive to Nagoya station in only 28 minutes. In Nagoya Station you can change trains to Shinkansen bullet train, JR lines, Kintetsu lines, and Nagoya subway lines.

There is also a shuttle bus service and train service from Central Japan International Airport to downtown Nagoya.

Click Here for the Airport Shuttle and Train Information


Domestic Travelers

The Nagoya subway includes six lines: Higashiyama, Meijo, Meiko, Tsurumai, Sakuradori, and Kamiida.  As a loop, the Meijo line connects to all other subway lines at Sakae, Kanayama and elsewhere, making it a convenient way to get around the city. The main tourist attractions in the city are within walking distance of the subway.

Click Here for Maps and Information on the Nagoya Transit System


Detailed visa policies and other information can also be found on the Japan Ministry of Foreign Affairs website. As of 2017, passport holders from (68) countries have visa exemptions for entering Japan, and do not need to apply for a visa with an invitation letter.

Click Here to See the List of Countries with Visa Exemptions

Invitation Letters

If you are from a country without a visa exemption, then you will need an invitation letter when applying for visa permission to travel to Japan, which can be prepared for registered presenters and audience on a case-by-case basis by the event organizer. If you are unsure, please contact the Embassy or Consulate of Japan nearest you for travel requirements.

Frequently Asked Questions regarding Invitation Letters and Visa Support:

  1. How can I know if I need a visa for travel?
    Contact the nearest Embassy or Consulate of Japan for details.
  2. What visa support is provided by the organizers?
    There are two types of invitation letters: a PDF acceptance letter with an invitation to present, which the organizers provide free-of-charge to all accepted proposals; the second type is a formal invitation letter for travel, which will be provided for free on a case-by-case basis to confirmed registrants only. Formal hard copy invitation letters mailed by express mail service are 15,000 JPY.
  3. What if my visa application is rejected?
    All decisions by the Ministry of Foreign Affairs are final. We cannot and will not assist you if your travel application is rejected.
  4. What if I need a Letter of Guarantee?
    Contact the Embassy or Consulate of Japan nearest you for travel requirements. Please note that registering for the event does not oblige the organizers to provide visa support.  If you need a guarantee letter to support your travel documents, we suggest that you ask your university or government for support. The organizers cannot and will not provide guarantee letters to anyone.

Scholarships, Funding & Waivers

  1. Do you offer scholarships, funding or waivers to participants?
    Unfortunately, we are unable to offer scholarships or funding. This is a small event and the budget is very limited. We hope this situation will change in the future.
  2. Can the registration fee be waived or reduced? The registration fee is necessary for covering the event costs (facility use, equipment, materials, breaks, staff, etc.), as such the fee cannot be waived nor reduced; however, we do offer group rates.

Any applicants submitting requests for invitation letters or visa support using personal email addresses (i.e. Gmail, Yahoo, Hotmail, etc.) will be rejected without notice and the application file will be deleted.