Travel Information

Weather | Attire | Meals | Venue Access | Transportation | Visa | Scholarships

Weather

Hiroshima has a humid subtropical climate with hot summers and cool winters. The summer is noticeably wetter than the winter, although rain falls throughout the year.

Attire

During the event sessions, the expected dress code is business casual. If you will be traveling around the city, we suggest wearing comfortable shoes and to bring a light jacket and hat.

Welcome Reception

On Friday, December 20, 2019 we will hold an optional dinner reception in a Japanese restaurant serving local and regional cuisine from 17:00 to 18:30. Please note that this is a ticketed event that will be 4,500 JPY per person. The reception will be contingent on receiving a minimum number of confirmed reception attendees.

Date: Friday, December 20, 2019
Time: 17:00 to 18:30
Meeting Point: Mitsui Garden Hotel lobby at 16:45
Cost for Registrants: 4,500 JPY

Venue Access

Collage Hiroshima Kokusai

All sessions and the welcome reception will be held in the Hiroshima Kokusai Hotel, which is located a short distance from Peace Park. Situated in the city center, this hotel is close to Hiroshima Peace Memorial Museum, Hiroshima Peace Memorial Park, and Hiroshima National Peace Memorial Hall for the Atomic Bomb Victims. Also nearby are the A-Bomb Dome and Bell of Peace: part of the UN World Heritage site.

Transportation

From JR Sanyo Line Hiroshima Station South Exit: 10 minutes by Hiroshima Electric Railway train bound for Hiroden-Miyajimaguchi or Eba get off at Tatemachi Station: it’s a 3 minute walk from there to the Kokusai Hotel or a 5 minute walk from the Hiroshima Bus Center.

Alternatively,  you can take a taxi from Hiroshima Station in less than 10 minutes.

Hiroshima Kokusai Hotel
Address: 3-13 Tachimachi, Naka-Ku, Hiroshima-Shi, Hiroshima, Japan 730-0032
Phone: 082-248-2622
FAX: 082-248-2622
Email: front@kokusai.gr.jp
Website: http://www.kokusai.gr.jp/

 

Transportation

International Travelers

Hiroshima Airport serves both international and domestic flights, and is an accessible route for participants traveling via Tokyo Narita Airport (NRT) or Osaka Kansai International Airport (KIX).

Limousine buses from Hiroshima Airport to the Hiroshima City

  • Bus service from Hiroshima Airport to the city center depart every 15 minutes. It takes approximately 50 minutes and costs JPY 1300; or you can pay 2,360yen (both ways; ticket valid for 7 days). The bus has two destination options: (1) the Hiroshima Bus Terminal in the center of the city, and (2) Hiroshima Train Station, also in the center of the city. Streetcar service from both locations will reach most hotels around the city. Alternatively, you may opt to take a taxi.
  • The conference does not provide transportation services to and from the airport. Airport shuttle services or taxis are readily available outside of the airport

Click Here for Travel Information between the Airport and Downtown Hiroshima

Domestic Travelers

Shinkansen (bullet train) Service from Tokyo and Osaka

  • Shinkansen trains depart from Tokyo Station and Shinagawa Station every 15 to 20 minutes. The distance from Tokyo to Hiroshima is 894km or 559 miles, and will take approximately 4 hours. The train fare depends on the type of ticket and train service. For more information, please click here
  • Shinkansen trains depart from Shin-Osaka Station every 15 to 20 minutes. The distance from Shin-Osaka to Hiroshima is 342km or 212 miles, and will take approximately 1hr, 45 minutes. The train fare depends on the type of ticket and train service. For more information, please click here

Click Here for Hiroshima Public Transportation Maps and Information

Visa

Detailed visa policies and other information can also be found on the Japan Ministry of Foreign Affairs website. As of 2017, passport holders from (68) countries have visa exemptions for entering Japan, and do not need to apply for a visa with an invitation letter.

Click Here to See the List of Countries with Visa Exemptions

Invitation Letters

If you are from a country without a visa exemption, then you will need an invitation letter when applying for visa permission to travel to Japan, which can be prepared for registered presenters and audience on a case-by-case basis by the event organizer. If you are unsure, please contact the Embassy or Consulate of Japan nearest you for travel requirements.

Frequently Asked Questions regarding Invitation Letters and Visa Support:

  1. How can I know if I need a visa for travel?
    Contact the nearest Embassy or Consulate of Japan for details.
  2. What visa support is provided by the organizers?
    There are two types of invitation letters: a PDF acceptance letter with an invitation to present, which the organizers provide free-of-charge to all accepted proposals; the second type is a formal invitation letter for travel, which will be provided for free on a case-by-case basis to confirmed registrants only. Formal hard copy invitation letters mailed by express mail service are 10,000 JPY.
  3. What if my visa application is rejected?
    All decisions by the Ministry of Foreign Affairs are final. We cannot and will not assist you if your travel application is rejected.
  4. What if I need a Letter of Guarantee?
    Contact the Embassy or Consulate of Japan nearest you for travel requirements. Please note that registering for the event does not oblige the organizers to provide visa support.  If you need a guarantee letter to support your travel documents, we suggest that you ask your university or government for support. The organizers cannot and will not provide guarantee letters to anyone.

Scholarships, Funding & Waivers

  1. Do you offer scholarships, funding or waivers to participants?
    Unfortunately, we are unable to offer scholarships or funding. This is a small event and the budget is very limited. We hope this situation will change in the future.
  2. Can the registration fee be waived or reduced? The registration fee is necessary for covering the event costs (facility use, equipment, materials, breaks, staff, etc.), as such the fee cannot be waived nor reduced; however, we do offer group rates.

Any applicants submitting requests for invitation letters or visa support using personal email addresses (i.e. Gmail, Yahoo, Hotmail, etc.) will be rejected without notice and the application file will be deleted.