Schedule, Deadlines & Help

Overview | Deadlines | Conference Events | Common Questions | Contact

Overview

We welcome you to join us in Hiroshima, Japan at the Mitsui Garden Hotel on Saturday and Sunday, March 23-24, 2019 for the 5th International Conference on Advancing the Life Sciences and Public Health Awareness, which will be held jointly with the 4th Conference on Sustainable Business, Energy and Development in Asia (COSDA 2019) and the 4th Asian Symposium on Water, Sanitation and Hygiene (WASH 2019).

ALPHA 2019 will be held in late March, when the cherry blossoms will be in full bloom. It is also an excellent season for travel in Hiroshima with comfortable weather and ideal for visiting sites around Hiroshima, including its two UNESCO World Heritage Sites: Peace Park and the Shrine Island of Miyajima (Itsukushima).

Saturday, March 23, 2019
Sunday, March 24, 2019
09:00 to 09:30
Check-in Available
Mitsui Garden, 3F
09:00 to 09:30
Check-in Available
Mitsui Garden, 3F
09:30 to 10:00
Opening Remarks
09:30 to 10:45
Morning Session
11:00 to 13:00
Poster Session
Welcome Lunch Reception (Free)
10:45 to 11:00
Closing Remarks
13:00 to 16:45
Oral Sessions
Optional Package Tour
Hiroshima UNESCO
World Heritage Sites
Peace Park & Miyajima 
  11:30 a.m. to 16:30
Round-trip Transportation
Lunch Provided
6800 JPY per person 

Important Dates and Deadlines

ALPHA 2019
will be held
March 23-24, 2019
Final Submissions are due by
Friday, March 8, 2019
Decisions will be sent within two weeks*
Schedule & Agenda will be posted after Friday, March 1, 2019
Final Registration for all presenters is
Friday, March 15, 2019
Full Paper (optional) must be received by Friday, March 15, 2019

Conference Events: Welcome Reception & Tours

Join us for an opportunity to catch up and mingle with fellow participants in a warm and relaxing atmosphere. The reception will serve a variety of Japanese, western and vegetarian courses. This event is open to registrants only.

Date: Saturday, March 23, 2019
Time: 14:00 to 15:00
Location: Mitsui Garden Hotel, 3F Hakuho Ballroom
Cost for Registrants: Free for Registered Participants

Package Event Tour Option (6,800 JPY per person)

Hiroshima Peace ParkPeace Park is dotted with dozens of memorials and monuments. Each has a story to tell about the people who once lived here. A narrated walk around the park with an English speaking guide will give you insight into the modern history of Hiroshima. During the walk, you will hear stories about monuments, memorials and people concerned in addition to the historical facts.

Tour Date: Monday, March 25, 2019
Tour Time: 11:30 to 12:30
Departure Time: 12:15 p.m. from the Mitsui Garden Hotel 1F lobby
Tour Disclaimer: This tour is contingent on favorable weather and a minimum number of participants

MiyajimaConstructed in 593 A.D., Itsukushima (popularly known as Miyajima Shrine Island) was undamaged by the atomic bombing. The island consists of a series of temple buildings, tea houses and quaint shops. The long pier from which the torii in the sea can be seen offers majestic views of the inland sea and is considered one of Japan’s three most iconic views. As a UNESCO World Heritage site, it is considered a ‘must see’ for travelers to Japan.

Optional guided tour to Miyajima the Shrine Island
Date: Monday, March 25, 2019
Time: 12:30 to 16:30
Departure Time: 12:15 p.m. from the Mitsui Garden Hotel 1F lobby
Tour Disclaimer: This tour is contingent on favorable weather and a minimum number of participants

Common Questions

Hotel Accommodation [back to top of questions]

  1. Does the registration fee include hotel accommodation and meals?
    No. Hotel accommodation, arranging reservations, meals and other travel matters are the responsibility of the participant.
  2. What other hotels are nearest to the Mitsui Garden Hotel Hiroshima?
    The nearest hotels are the Crowne Plaza Hotel, the Heiwa-odori Toyoko Inn and the Oriental Hotel.

Illness & Emergencies [back to top of questions]

  1. What if I am suddenly unable to attend after registering?
    Contact the Secretariat immediately to change to virtual presentation mode.
  2. If I am unable to present, may my colleague present on my behalf?
    Only if your colleague is a co-presenter and listed on the original submission.

Meals & Receptions [back to top of questions]

  1. Will there be a welcome reception?
    Yes. There will be a welcome reception on the first day of the event.
  2. May I bring a friend or family member to the reception?
    No, The reception is for registered participants only.

Presentations & Equipment [back to top of questions]

  1. How much time is given for oral presentations?
    Oral presenters are allotted 20 to 25 minutes and arranged in parallel sessions of 3 to 5 presenters.
  2. What equipment is provided for oral presentations?
    Computers, projectors, laser pointers and screens will be provided in each presentation room. Tech support is available.
  3. What equipment is provided for poster presentations?
    Boards mounted on stands will be provided with tape. Posters should be A0 47 x 33 inches (118cm x 84cm).

Registration, Receipts and Certificates [back to top of questions]

  1. Does my registration payment include fees for co-authors also attending?
    No. If your co-author will present with you, then he/she must register separately as a presenter.
  2. What does the registration fee include?
    Entrance to all sessions, official program, name badge, tea breaks with snacks and access to the proceedings.

Scholarships & Funding [back to top of questions]

  1. Does my registration payment include fees for co-authors also attending?
    No. If your co-author will present with you, then he/she must register separately as a presenter.
  2. What does the registration fee include?
    Entrance to all sessions, official program, name badge, welcome reception, lunch reception, access to the proceedings and a guided tour of Hiroshima Peace Park.
  3. Does the registration fee include fees for travel expenses, hotel expenses and meals?
    No. Such expenses are your responsibility.
  4. What is the refund policy?
    Requests must be submitted in writing by Friday, February 15, 2019. Penalties will apply. There will be no refund for participants who no-show.
  5. How can I receive a receipt for my registration payment?
    Registrants will be confirmed via email and receive a hard copy receipt onsite.
  6. Will presenters and audience receive official certification of having attended and/or presented?
    Yes. The official receipt that you receive at the event will also certify that you presented and attended.
  7. May family members and friends attend for free? No. Due to security, only registrants may attend. Also, no children are allowed.

Submissions, Reviews & Proceedings [back to top of questions]

  1. Why must I provide my email address at my university to submit a proposal? The university registered email address is required for verification and security purposes. Submissions sent from Gmail, Yahoo, Hotmail and other private email accounts will be rejected.
  2. How are abstract submissions reviewed?
    All abstracts undergo a peer review using a rubric set by the review committee.
  3. When will I be notified if my proposal has been rejected or accepted? Depending on the volume of submissions received, we try to send decisions within ta month of receiving the submission.
  4. Is it required to submit a full paper?
    No. If you would like to submit a paper, please review the Submission Guidelines.
  5. May I edit my proposal after submission?
    Yes. Edits will be permitted up to 1 month prior to the event.
  6. When will the proceedings be available?
    Shortly after the event.

Visas & Invitation Letters [back to top of questions]

  1. How can I know if I need a visa for travel?
    Contact the nearest Embassy or Consulate of Japan for details.
  2. What visa support is provided by the organizers?
    There are two types of invitation letters: a PDF acceptance letter with an invitation to present, which the organizers provide free-of-charge to all accepted proposals; the second type is a formal invitation letter for travel, which requires additional fees due to the complexity of the application. Formal hard copy invitation letters mailed by express mail service are 15,000 JPY.
  3. What if my visa application is rejected?
    All decisions by the Ministry of Foreign Affairs are final. We cannot and will not assist you if your travel application is rejected.

Contact

For all other questions and inquiries, please send an email to secretariat (at) intesda.org